Zainul Abideen

Maintain the dairy, meeting schedules, court hearings, travel plans and drivers schedule for the Director. First point of contact for the Director, in terms of Administration, Purchasing, Accounting & Marketing. Responsible for organizing operational structure, outbound and inbound quality service, managing and control costs, etc. Involve in the implementation of management policies, liaising with clients and third party. Manage relationship with outsource, service providers and landlord, Manage contract and price negotiations with office vendors, service providers and office lease. Manage accounting till finalization. Implement accounting system for data since 2018 till date. Quarterly VAT submission. Assist external audit team in yearly audit. Managing budgets. Overseeing the payroll function to ensure it is complete, accurate and timely. Processing the payroll on monthly basis. Petty cash and cash management.

• Overseeing the development of year-end financial reports which include the yearly P&L, Balance Sheet, Cash Flow Statement, Ageing Analysis, and Fixed Assets reports, among others. • Responsible for overseeing the implementation and departmental adherence to the VAT systems of tax accounting in line with the rules of the UAE. • Using the historical and present data, developing comprehensive financial forecasts and budgeting plans while ensuring all the factors are accounted for. • Managing the timely closing of the ledger accounts thereby conducting reconciliation on every account to ensure accuracy. • Providing timely MIS reports to the management thereby keeping them informed of the changes. • Managing the entire Accounts Receivable and Payable of the organization. • Designing the company hierarchy and the organization design while ensuring that the structure aligns with the company objectives and policies. • Handling payroll accounting for the timely disbursement of the monthly salaries while keeping track of special payroll deductions and leave salaries. • Leading the cash management process and verifying on a regular basis the petty cash, invoices, and reports to ensure accuracy. • Designing and establishing policies and procedure to ensure that both the organization and the employees are benefited from the relationship. • Job/Project costing. • Collaborating with the external auditors of the organization during the entire audit process and undertaking responsibility to prevent and rectify any issues. • Overseeing the inventory and launching plans to develop a strategic minimization of cost and wastage and maximizing the usage • Representing the organization in negotiations with the bank regarding the credit facility and other account related communication with the banks. • Formulating complex HR strategies and leading the policy development and implementation in accordance with the organization’s growth strategy and UAE laws.

UPS Solutions, Annual Maintenance Contracts.

• Reporting to Directors/CEO in terms of Administration, Purchase, Sales & Finance. • Overall Finance control, co-ordination & support. • Maintain the cash flow. • Managing budgets and proper allocation of fund as required. • Assisting the accounts department in terms of pricing, preparation of invoice. • Formulizing the monthly target and yearly target and special targets & the follow up. • Organising operational structure, outbound and inbound quality service, managing and control costs, etc. Conducting interviews & aptitude tests for recruitment of new personnel. • Staff coordination & support. • Assisting the team in troubleshooting, researching and resolving any issues pertaining to their requirements. • Negotiating terms and conditions favourable considering quality, delivery and price. Conduct a price analysis on all vendor quotes and services to determine most desirable and cost effective suppliers. • Leading the negotiation and negotiation team with potential vendors / subcontractors in order to maximise company’s purchasing power and standardise products and services; develop & train the procurement team. • Planning and purchasing of office supplies, office equipment, operational equipment and consumables, supplier evaluation, as per the office requirements and projects requirement. • Determine annual unit and gross-profit plans by implementing marketing strategies; analyzing trends and results. • Manage, develop, coach, control and motivate the sales team to develop their skill to ensure that a high professional standard is achieved and monthly sales target and KPI target are met. • Develop relationship with customers through meetings and obtain further sales and business development opportunities. • Provide on-the-ground support for sales associates as they generate leads and close new deals. • Managing payments terms with customers and Bank paperwork (LC docs). • Preparing future business speculation reports and expansion programs.

1. Maintaining accounts up to finalization. 2. Analyzing stock & stock movement. 3. Monthly reporting and evaluation. 4. Undertaking payable & receivables. 5. General supervision of sales team. 6. Analyzing & implementing sales target for employees. 7. Purchasing & sales coordination.