Saraswathi Poornachandran (سارة)

• Assisting Executive Directors and other supporting staff • Manage relationships with suppliers and Subcontractors • Preparation of letters, memos, weekly progress Reports • Organize and manage site documents, records, and files for easy retrieval and compliance. • Coordinate and manage schedules for meetings, events, and site activities. • Coordination for interview and staff onboarding in site • Prepare and distribute meeting agendas, minutes, and other necessary documents. • Preparation of weekly chairman meeting reports • Personal assisting of Executive Director • Perform other duties as assigned by the Executive team • Handling of procurement software for PR reports

• Generate daily and weekly as well monthly HR reports. • Handle CID clearance process in all Emirates ports. • Handle all the customs clearance work and related documentation. • Apply EHS exams and trakeesh Portal related application such as ship performing authority, SARS. • Handle Entire company visa and labour process. • Making direct visit on concern port for the clearance. • Handle insurance such as third-party ship insurance, workmen compensation. • Handle PCFC portal for pass system. • Processing Staff Salary, increments, and indemnity. • Well Work Coordinate with all JAFZA clients such as documents, procedure, etc... • Effectively follow up on employee daily things such as leave, attendance, over time. • Recruiting staff and labors as per forecast • Coordinating with recruitment agency from other countries • Handling PRO works(card attached) • Handling of WPS and Health

• Time sheet management • Recording Annual Performance evaluation • Ensure proper issuance of warning letters based on incident severity and distribute termination orders and memos • Schedule meeting and interviews as requested by a manager • Coordinate and manage recruitment, screening, interviewing of applicants for various department position • Generate daily and weekly as well monthly HR reports. • Ensure maintenance of appropriate personnel records. • Educate the employee on company norms. • Effectively follow up on employee daily things such as leave, attendance, over time. • To bridge relations between management and employees by addressing different types of issues • To ensure a good flow of communication between all levels of the organization. • Controlling and creating all Office related documents (invoice, cheque, petty cash and so on) • Recruiting staff and labors as per forecast • Recording Employee transfer in case of any employee transferring from one project (site to Site) • Handling of WPS and Health Insurance

• Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information • Provides payroll information by collecting time and attendance records and Submits employee data • Submitting reports by assembling, preparing and analyzing data • Provides secretarial support by entering, formatting, and printing information • Maintains employee information by entering and updating employment and status-change data • Maintains quality service by following organization standards Helping in the planning stages of a specific project