Sanjay Paul

Evaluated suppliers to maintain cost controls and improve operations. Introduced new methods, practices, and systems to reduce turnaround time. Greeted and assisted customers with questions, concerns, and purchasing needs. Liaised with team members, stakeholders and vendors to coordinate activities, provisioning, environment setup, risk mitigation, and follow-up. Eliminated functional bottlenecks by streamlining communication channels between management and employees. Maintained, documented and presented progress reports to leaders. Prepared annual budgets with controls to prevent overages. Collaborate with various departments to identify facility needs and implement solutions that support their objectives Conduct regular inspections to assess the condition of buildings, equipment, and infrastructure, identifying maintenance and repair requirements. Manage vendor relationships, negotiate contracts, and monitor service levels to ensure optimal performance and costeffectiveness Create and manage the facility management budget, tracking expenses, petty cash and implementing cost-saving initiatives. Coordinate emergency response plans and conduct drills to ensure staff readiness and compliance with safety protocols. Maintain accurate records and documentation related to facility operations, including maintenance logs, equipment manuals, and safety records. Managed the inventory of equipment and supplies, monitoring stock levels and coordinating replenishment as needed Proven ability to identify opportunities for process improvement and implement innovative solutions. Provide strategic direction and leadership to the Dispatch, Housekeeping, Canteen Facility Team, Horticulture, Pest control activity, Transport, and Vendor Management departments, ensuring adherence to safety regulations and organizational policies Coordinating with Sterling holiday team , Health check up team.

Manage & supervise Workplace operations pertaining to soft services functions i.e., Housekeeping, Security, Reception & Helpdesk, Cafeteria, Gym & Recreation room, Mailroom, Reprography, Material Office, Key room, BMS, Pest control, Wellness, Horticulture etc. Oversee the ongoing activities & provide assistance to various teams i.e., Engineering, Events, BMS, Transport etc Managing facility operations of properties spread over 6 lacs+ sq ft. serving more than 64 clients with more than 2200 plus employees count & 4.5k+ workstations Responsible to maintain the facility upkeep & hygiene standards to conform the decorum. Conduct facility walk-through & initiate necessary actions for relevant findings/observations. Managing cafeteria operations ensure highest degree in food quality, storage management of food, maintaining the adequate stock availability at tuck shops, conducting kitchen audits & organizing food festivals. Responsible for Vendor management & ensure to get best performance of them by setting necessary guidelines & framework. Moreover, to formulate the strategies for further excellency in their operations. Organize, participate and execute various townhalls, events and meetings with necessary arrangements & seamless executions Seek & provide feedback to the internal stakeholders/ senior management by sharing meeting’s MOM, emails or other tools Prepare, maintain, share MIS reports, tracker & share with management on periodic basis. Responsible for handling in-house “Wellness Centre” by conducting various audits, ensure extreme upkeep, linen & laundry services, biomedical waste disposal, Ambulance checks etc. Monitoring & controlling the inventory of the facility by carrying out necessary perpetual inventory count audit and controlling pilferage. Assist FM/City Leads into day- to- day operations by sharing various inputs. Key achievements:- Received the Covid sentinel award for handling the facility department solely during the pandemic.

Inventory Management: Rich experience in managing wide spectrum of general administrative activities including vendor management, logistics, housekeeping, security Expertise in managing the entire gamut of functions including installation, maintenance & repair of all office equipment, providing supplies by identifying needs, creating a safe & secure work environment Experience in reducing costs through optimization of logistics planning identify and remove bottlenecks in-storage ,deliveries and departmental coordination. Maintain up-to-date stocks information in Archibus tool and present costing report to Delivery Manager Office & Access Management: Maintain track of newly joined employee information in SAFE portal Manage Access request received from Employees Excellence in driving a culture of safety in the workplace & ‘best place to work' initiatives, ensuring best practice & standards implementation. Proven capability in directing operations of facilities for all size/dimensions including general management budgeting, staffing, contracts, / renovation, preventative / grounds maintenance and system upgrades, (timely PPM’s). Report Generation: Proficient in grasping the big picture, conceptualizing, developing, implementing solutions, partnering closely with business leaders & stakeholders to achieve higher levels of efficiency & effectiveness. Keeping track of training records in ServiceNow Proficient in drafting Emails, Quotation, Note to File, Proposals etc. Characterized as a strategist with large-scale people management capabilities such as motivating & training talented professionals while providing strategic advisory to all levels of the management functions. Developing the strategic MIS reporting proposal to define the end state reports and obtain Management approval. Handle Form16A &16B reconciliation. Appreciated for handling the audits solely. Appreciated for preparing stock planning report which lead to cost reduction

Junior Engineer/Admin Officer VITRON PVT. LTD Dec '2011 - Sep 2018 Mumbai Installing fiber optics cable underground and performing premises cabling Conduct regular inspection of fiber optic system ,locating and repairing defects Work closely with facility manager to maintain a weekly service schedule of all fiber optic wiring components, which includes system testing and visual inspections Arrange monthly, Weekly, coordination Meetings with Clients & Internals. Work closely with facility manager to maintain a weekly service schedule of all fiber optic wiring components, which includes system testing and visual inspections. Also Junior Engineer/Admin Officer will be responsible for: 1. *Administrative Support:* - Manage and maintain office records, files, and databases. - Prepare and distribute documents, reports, and presentations. - Handle incoming and outgoing mail, emails, and phone calls. 2. *Office Operations:* - Manage office supplies, stationery, and equipment. - Coordinate travel arrangements, meetings, and events. - Ensure office cleanliness and organization. 3. *Communication:* - Provide excellent customer service to internal and external stakeholders. - Communicate effectively with colleagues, management, and clients. 4. *Data Entry and Record-Keeping:* - Accurately enter data into computer systems and maintain records. - Ensure data confidentiality and security. 5. *Other Duties:* - Perform any other administrative tasks as assigned by management. Key Performance Indicators (KPIs): - Handle administrative tasks efficiently and effectively. - Maintain accurate and up-to-date records and databases. - Provide excellent customer service to internal and external stakeholders

KABIR TECHNOLOGIES PVT. LTD. NAHUR Assessed fiber optic and circuit board functionality and reported accordingly to management on a regular basis. Analyze blueprint and other documentation to prepare time, cost, material and other labor estimate Installing fiber optics cable underground and performing premises cabling. Update the statics & reading of Domain reflectors to Quality team