Jennifer McCargar

Executive Assistant supporting the CEO and Prolium Bioscience team by driving executive operations, calendar and workflow management, and seamless board and team coordination. Experienced in managing executive scheduling, preparing board materials, organizing quarterly onsite meetings, and overseeing travel, logistics, and monthly expense processing. Own key company systems including legal document tracking, invoice management (ProcureDesk), IT support coordination, SharePoint/Egnyte organization, Smartsheet workflows, and new platform implementations. Lead special projects such as quarterly team offsites and company SWAG programs. Committed to continuous learning, including AI upskilling, process optimization, and operational excellence.

• Implemented updated processes to support practice growth and efficiency. • Managed patient scheduling, check-in, payment processing, and statement generation. • Coordinated educational events for new patients on various health topics. • Assisted in generating presentations for Lunch-N-Learns on therapy options.

Supported the CEO and CFO through the completion of critical aspects of deliverables with a hands-on approach, including drafting/editing presentations and correspondence, complex calendar management, Board liaison support, corporate event management initiatives, and ERG event liaison. • Led the development and execution of corporate events including hotel and meeting space negotiations, audio-visual and catering requirements, team building, and social responsibility initiatives. • Coordinated with Program Teams to execute the 2022 Investigator meeting and AOPO Conference reception including AV, catering, registration, and swag development/distribution. • Management of Boardvantage portal and distribution of all board and committee-related materials. • Participated in Leadership Team meetings soliciting presentation materials, providing critical updates, anticipating questions, and ensuring all relevant notes, minutes, and next steps are captured and communicated, as appropriate, with internal and external parties. • Oversaw office space management in Louisville and Boston including visitor space utilization, office supplies, and building/parking access.

• HR and Operations support improvement and development of company ERGs, improvement of HR initiatives and processes, and People Operations Planning meeting coordination. • Coordinated the 2021 IPO event in New York City and created the annual All-Company mid-year event “Talaris Days”. • Improved Mid-Year/End-of-Year Review process; supported building of compensation and benefits structure including communication and process management for title conventions and career ladders, and necessary document utilization. • Partnered with external organizations to develop design, implement, and schedule surveys for engagement and DE&I; launched two ERGs (Diversity Council and Talaris Women’s Network).

• Managed talent acquisition process and developed ADP HR subject matter expertise to support the growth, training, and talent review needs. • Coordinated monthly virtual events through COVID-19 to involve inclusion, activities, growth, and community/charity support. • Provided compliance support with effective infrastructures including distribution and receipt of computer equipment for new hires and offboarding.

• Temporary assignment through Randstad USA • Newly announced President started August 12, 2019. • Providing support to the following: Administrative Services Group (ASG) Leadership Team (5 members until August), A Corporation Board (11 members), Deputy Stated Clerk of the Office of the General Assembly (1 person) • Tasks include: arranging Zoom conference meetings, calendar management, preparing items for the new president's arrival/onboarding, travel, and event coordination for offsite A Corp Board Meeting in July.

Supported the VP and ED with complex calendar management, conference room management, and visitor access and travel assistance. • Coordinated office renovation for three suites (Product Management and Technology) including all office furniture selection/installation; management of all electrical, construction, painting, data updates, and conference room upgrades (including ordering of all monitors and projectors). • Aided in obtaining passports and international visas for all traveling team members in the Clothes Care Product Management and Technology teams, as well as other teams as needed. • Ordered competitor products for testing purposes and shipped them to respective facilities domestically and internationally. • Assisted in the planning and execution of the Technology Picnic, E-Week activities, GEAWN Beer Night/Wine Night, GEAWN Golf Scramble, and additional other community service projects.

• Co-Project Manager of the annual General Managers Conference (GMC), General Managers Advisory Board meetings (GMA), and Store Support Center Awards Celebration (SSCA). • Managed company events including 2013 GMC Humanitarian Day (500 attendees), 2014 GMA (40 attendees), 2014 SSCA Celebration (250 attendees), 2015 GMA (40 attendees), and 2015 GMC People Logistics Management (500 attendees).