Gleb G.

Support end-to-end bi-weekly payroll operations for 1,200+ employees across the United States and Canada, ensuring accuracy, compliance, and timely payroll delivery. • Manage employee lifecycle transactions including new hires, promotions, transfers, status changes, and terminations within HRIS and payroll systems. • Coordinate new hire onboarding workflows in ADP Workforce Now, validating documentation and maintaining digital employee records. • Act as a primary payroll contact for retail stores and corporate teams across North America, resolving payroll inquiries and supporting day-to-day payroll operations. • Assist with payroll previews, audits, and reconciliations, ensuring payroll data integrity and compliance with company policies and payroll legislation. • Process terminations and final pay calculations, including issuing Records of Employment (ROEs) in Canada and coordinating off-cycle payments when required. • Maintain and analyze payroll reporting and datasets using Excel, supporting payroll review, data validation, and operational reporting. • Collaborate with HR, Finance, and external payroll providers to support payroll processes across multiple jurisdictions. • Contribute to process improvements and payroll SOP development to strengthen controls and improve operational efficiency. • Support year-end payroll activities, audits, and special projects for the North American payroll function.

Payroll duties: Full cycle payroll processing for 350 colleagues (2 unions) to include, but not limited to, entering data into the payroll system (Ceridian Dayforce), ensuring all pay codes are accurate, pulling reports from the timekeeping system (Kronos UKG) as necessary, preparing and reconciling payroll previews, extensive auditing of data entry, output and tax. Requesting appropriate approvals to finalize payroll. Upholds confidentiality and protection of payroll information. Resolves payroll discrepancies by collecting and analyzing information. Assist with any inquiries from associates within and outside of the hotel. Cashiering duties: Handle house bank with accuracy and request change orders when necessary. Reconcile daily any cash transactions posted in PMS/POS systems. Handle house bank with accuracy and request change orders when necessary. Prepare gratuity payouts and hold cashier hours for distribution as per the schedule set by the hotel. Other: Assist in preparing monthly financial reports by preparing required journal entries and participating in reviewing the P&L to ensure financial accuracy. Provide support to the entire hotel. Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.

- Daily bank reconciliations of the 3 operating accounts. - Daily reconciliation of daily sales reports. - Weekly reconciliations and follow up of all credit card sales with external credit card processors as well as internal staff. - Processing accounts payable on a weekly basis including entering invoices and cutting cheques. - Review and posting of daily purchase orders. - Review and posting of daily sales. - Assist with the creation and circulation of daily Sales and Labour reports. - Set up and improvement of systems and paper flow. - Review nightly sales packages and perform periodic audits. - Review of floats and perform periodic audits. - Assist with posting monthly journal entries and account reconciliation. - Assist with monthly working paper packages to be sent to spa and restaurant managers as well as ownership. - Assist with payroll processing. - Perform cash pick-ups and cheque deposits as needed.

The Role: • Payroll o Process bi-weekly payroll for hourly and salaried team members o Ensure all new hires and terminations are processed in a timely manner in coordination with the managers. o Respond to inquiries from team members about salaries and wages o Adhere to provincial and federal regulations for payroll processing o Point of contact for service Canada and other external partners (EI and garnishment) o Coordinate closely with payroll provider to ensure government obligations are paid on time (payroll taxes, EHT and WSIB) o Post payroll journal entries in Quickbooks o Issue certificate of employment o Responsible in maintaining and scanning team members file in coordination with the managers. • Insurance Benefits & Wellness Program o Administer all team member benefit programs including enrollments and terminations o Review monthly billings to ensure accuracy of the amount billed o Ensure that insurance premiums are deducted from team member paychecks • Accounting & Office Functions o Assist in accounting such as filing of month end taxes (HST), intercompany and bank reconciliations o Purchase and monitor office supply level and re-order as necessary o Process team member’s reimbursements o Setting up email accounts for new team members in coordination with the IT consultant. o Provide clerical and administrative support to management as requested

The Role: Verify and post invoices in QuickBooks Posting of daily sales journal in QuickBooks Reconcile sales posted in QuickBooks to POS system on a montly basis Prepare and perform bi-weekly check runs Reconcile accounts payable to vendors statement of accounts Monitor accounts to ensure payments are up to date Research and resolve invoice discrepancies and issues Correspond with vendors and respond to inquiries Scanning and filling of vendor invoices Review and post all credit card transactions based of support documents Reconcile credit card statements and follow up with the user any missing receipts Provide clerical and administrative support to management as requested