anna bruno

* Budget/forecast establishment by cost center. * Booking A-CRO Department invoices (from suppliers) and expense reports into the ESA Accounting system (Exact Online). * Contracts and invoices follow-up with excel work files trackers: study related contracts, tracking and scan of invoices. * Work in contact with the Financial Department. Organize 1 per term a meeting between Research and Financial Dpt, and write minutes. * Support the participating institutions/centers spread over Europe for all activities related to the accounting of the ACRO studies (reminders for travel expenses, etc.). * Attend the Research ACRO study team weekly meeting to report on Finance issues and communicate any questions to the Project Managers and Research Manager.

* Administer and process all invoices and reimbursements in an accurate and timely manner. * Encode and file all the financial documents such as: reimbursement forms, invoices, credit note. * Support the team in procurement procedures and ensure that procurement rules are properly followed. * Process and monitor credit cards expenses. * Support in preparing financial report(s). * Follow and ensure adherence to the YFJ Internal Financial Guidelines.

* Responsible for contract management * Responsible for payroll with SDWorx * Responsible for HR administration, including interview for incoming and exiting candidates * HR legal management for Diplomatic Personnel * Responsible for finance and accounting * Responsible for bank account * Responsible for annual and monthly budget revenue.

* Responsible for incoming and out coming calls * Responsible for a personal assistance * Responsible for preparing the professional and social agenda, as the administrative arrangements for travel and meetings * Responsible for receiving and distribute the correspondence (letters, email, packages) * Responsible for administration and organization of Official Diplomatic Documents, circulation and distribution, archiving and maintenance * Responsible for Reporting, control and maintenance of the information flow (to and from the cabinet for others sectors and diplomats) * Responsible for Visits (officials and non-officials) and Official Activities, as well taking part at the organization of the Presidential Visiting * Responsible for deal with confidential information * Responsible for assist the others diplomats in their needs as a multitask function * Responsible for update the intranet and the database at the day-by-day.