Aishah M.

• Support the Company Secretary in maintaining effective corporate governance practices. • Assist with Board and Board Committee meetings—preparing agendas, circulating papers, drafting minutes, and tracking action items. • Maintain and update statutory registers, corporate records, resolutions, and filings in compliance with the Companies Act 2016 and relevant regulations. • Liaise with internal stakeholders, directors, auditors, legal advisers, and external company secretary on governance and statutory matters. • Prepare and file statutory documents with SSM and other regulatory authorities. • Support regulatory audits, corporate exercises, and ad-hoc governance projects. • Provide guidance on corporate secretarial standards, governance procedures, and compliance requirements.

• Maintained organized filing systems in View Point by categorizing key company documents such as Financial Statements, Governance, and Statutory/Legal records, while updating statutory registers of Members, Directors, Secretaries, and Significant Controllers. Also prepared revenue projection reports based on assigned tasks and due dates to support compliance management. • Prepared Pre-Incorporation Documents for the e-Incorporation of Hong Kong companies, including resolutions, consents, transfer instruments, Forms IRBR200 and NR2, and Letters of Undertaking, Indemnity, and Declaration of Trust to ensure statutory compliance. • Conducted E-Statutory Reviews by compiling statutory documents for clients and auditors, including forms, resolutions, Articles of Association, certificates, instruments of transfer, and statutory registers to support audit and compliance reviews. • Managed Final General Meetings (FGM) in voluntary winding-ups by preparing Minutes, Special Resolution, Form NW5, Gazette Notices, and liquidation schedules to ensure timely and compliant completion of the winding-up process. • Handled Members’ Voluntary Liquidations (MVL) by preparing statutory documents such as DWR, MWR, Special and Ordinary Resolutions, Forms NW1 and NW3, Notices to Creditors, and correspondences with the BRO and IRD, including Letters of Indemnity. • Executed Amendments to the Articles of Association by preparing documents including DWR, MWR, new AoA, Letter to Auditor, Notice of Special Resolution, Form NAA1, and certified copies for Companies Registry submission. • Managed Company Deregistration by preparing DWR and MWR of Application for Deregistration, Letters of Undertaking and Indemnity, Letters to Members, Forms NDR1 and IR1263, and related correspondences to ensure proper statutory compliance.

•Draft the AGM Notices for GIMB, GMHB, and MPGB. •Prepare the Directors’ Written Resolution (DWR) for GIMB, ensuring it reflects board decisions correctly. •Support the Company Secretarial team with administrative tasks like scanning, indexing, and filing statutory documents for all Generali Malaysia entities. •Assist in archiving MPGB and GIMB documents by organizing, listing, and preparing them for relocation. •Follow up on Board and Committee paper submissions while the Co Sec team drafts meeting minutes.

• Managing invoices and maintaining participant list for specific events, training sessions or programs. • Assist in applying for HRDC for the Public program. • Monitoring trainees at the location of their programme. • Assist in applying for Employer and Training ProviderJoint Declaration for SBL-KHAS Scheme Claims (Fees) under the Pembangunan Sumber Manusia Berhad Act 2001. •Preparing registration list for ISO Training & Awareness Programme. • Handling HR Confidential Document Management. • Managing Vendor registration process. • Assist in applying for Course Enrolment Form.

• Handle varieties project such as pandapro by Food Panda, Buy Now Pay Later by Atome, in managing manpower for inDrive and many more companies project. • Managing and supervising other ongoing projects. • Handling recruitment of candidates based on project availability. • Manage in screening through candidates based on application compatibility. • Manage scheduling based on locations and candidates' availability.

• Initiate calls to coordinate and schedule manpower for project needs. • Research and obtain further information for incomplete documents. • Respond to queries for information and access relevant files. • Handle administration work (Project schedule arrangement, data cleaning). • Other duties as assigned.

•Assist customers by identifying goods to suit their needs. • Handling cashier and maintaining stock levels in store.