小绮 黎

Secretarial and Administrative Support to VP - Provide comprehensive calendar management, ensuring the Vice President's schedule is optimized and conflicts are avoided. - Arrange both local and global meetings, including online gatherings, handling all logistical details from start to finish. - Coordinate business travels, managing itineraries, bookings, and expense claims to ensure smooth and efficient trips. - Prepare and maintain business documentation, including filing and archiving essential papers and electronic files. Meeting Organization - Plan and execute internal and external meetings, guaranteeing all necessary arrangements are in place for successful outcomes. - Manage meeting invitations, agendas, and office facilities to ensure a productive meeting environment. ISO 9001 Processes - Demonstrate proficiency in ISO 9001 processes, leveraging this knowledge to support the department in passing annual audits. - Assist in maintaining the quality management system to align with ISO 9001 standards. Financial Tracking and Management - Oversee the financial tracking and usage of five groups, totaling over 150 million in assets. - Display exceptional abilities in budget planning and management, consistently achieving quarterly and annual budget goals. - Maintain a track record of success, holding the first place in budget management consistently from 2019 to 2023. Project Coordination and Cost Management - Coordinate project resources, managing costs and changes to ensure projects remain on budget and schedule. - Responsible for the creation of purchase requisitions (PRs) and purchase orders (POs), ensuring accurate and timely procurement of goods and services.

Office Administration - Deal with daily administration work. Controlling office key assignment, Distributing received post and arranging for outgoing items to be sent. -Hosting visitors and guests onsite, ordering refreshments and setting up meeting rooms as needed. -Schedule BD manager,technical manager team meetings/project meeting/other meeting and appointments, prepare agenda, participate in the meetings and write meeting minutes when needed. Travel Management： - Arrange foreign visas for China staffs, while applying government invitation letter for the foreign visitors. - Arrange flight tickets, hotel reservation, airport pick up and drop off for China and foreign staffs. Company Offsite: - Assist office manager to organize and prepare the annual conference, department events, team-buliding. Facilities Management: -Oversees office space request from all departments, manages and optimize space utilization and efficiency. -Develops effective working relationships with vendors, procurement, IT and security in order to assess needs and provide services. Finance: -Summarize the utility, vendors bills, make payment requests monthly. -Analyze department monthly travel frequency, summarize monthly variable costs to statements in order to achieve the budget and cost control.

general secretary of the league comittee