zula allison

* Received and screened telephone calls. Greeted and directed visitors. * Prepared reports and financial data for Management. * Word processing and data entry. * Scheduled and coordinated appointments for field techs. * Handled special administrative projects as well as overflow work from department and executive assistants. * I worked closely with managers in other departments, such as sales, on updating policies and procedures for client services.

* Accounts Payable/Accounts Receivable. * Reconciles processed work by verifying entries and comparing system reports to balances. * Charges expenses to accounts and cost centers by analyzing invoice/expense reports * recording entries. * Pays vendors by monitoring discount opportunities * verifying federal id numbers * scheduling and preparing checks * resolving purchase order, contract, invoice, or payment discrepancies and documentation * insuring credit is received for outstanding memos * issuing stop-payments or purchase order amendments. * Pays employees by receiving and verifying expense reports and requests for advances * preparing checks. * Maintains accounting ledgers by verifying and posting account transactions. * Verifies vendor accounts by reconciling monthly statements and related transactions. * Maintains historical records by microfilming and filing documents. * Disburses petty cash by recording entry * verifying documentation. * Reports sales taxes by calculating requirements on paid invoices.

* Provide plans and specifications to vendors and subcontractors. * Expedite all shop drawings and approvals. * Have confidence in own ability to intelligently communicate with design team/client as well as effectively lead the trades. * Requests vender quotes and subcontractor pricing. * Send out subcontracts and purchase orders to subcontractors and suppliers. * Assist in the estimation and budgeting process while providing support and documentation to the field staff. * Process and send out change orders to subcontractors and clients. * Complete job close outs and maintain a warranty program for all construction projects. * Handle the normal administrative functions including but not limited to drawing review, take offs, scheduling, RFI processing.