yvonne sullivan

* Answering, recording & the transferring to appropriate staff incoming phone calls. * Replying to emails regarding Training Courses, Certificate Programs and the transfer of Remittance Advices / Purchase Orders. * The meeting / greeting of students & visitors which included members of Local Councils. * The sorting, recording & distribution of incoming / outgoing mail including deliveries of supplies. * Entering of training course results / student information & accreditations into JobReady database. * Updating of spreadsheets. * Morning opening & setting up of training rooms. * Putting together training information packs for Trainers, Councils & Industries. * Student registrations. * Collection of course payments via phone & in person. * Along with assisting Trainers, Employment Agencies, General Public Enquiries and other Staff Members when required. * I have also obtained my Fire Wardens Certificate while being

* Reception * Answering of the phone and transferring calls to relevant areas. * Greeting visitors. * Collection, sorting & distribution of incoming mail. * Booking of travel arrangements for all staff requirements. * Keeping check of stationary supplies & ordering for all departments. * Maintaining cleanliness of kitchen and office areas. * Assisting Office Staff, Engineers team, HR / Compliance, Training Managers and Corporate Office when required. * Arranging lunches for training room sessions & meetings, as well as everyday staff lunch requirements. * Filing, photocopying, binding and other general office duties. * Accounts Payable * Coding invoices for all company entities ready for system updating. * Entering into pay run system & payment of invoices. * Filing of invoices. * Statement reconciliation. * Accounts Receivable * Data entry of invoices for set mine site ready for end of month payment. * Checking of contractor’s timesheet entries on spreadsheets. * Purchasing Department * Updating inventory system. * Payroll * Assisting with preparation of payslips for mailing.

* Answering & transferring incoming phone calls to appropriate staff and emailing messages when staff member unavailable. * Meeting, greeting and inducting clients & visitors. * The sorting, recording & distribution of incoming / outgoing mail including deliveries of supplies. * Data entry of Driver Hours onto Fleet Report. * Assisting the HR Department with the recording of HSE Observation Forms & Employee Task Checklists. * End of Month Reconciliation of Credit Card statements and Telstra Bill. * The setting up of the Boardroom for meetings, which included the catering requirements. * Made travel arrangements / bookings for Executives & Drivers. * Assist with the organisation of events, ie sending of invitations, accommodation, transport etc. * Management of Petty Cash * Stationery Orders and purchasing of other office consumables. * General Adhoc duties and assisting other staff members when required.