Yuli Setyawati

Executive Assistant Duties : Responsible to assist the Country Head by taking administrative responsibility for the efficient running of the executive office including secretarial services. Responsible to act as the executive’s personal representative on internal & external matters of an administrative nature, may take a minutes or meetings and type up information where issues are confidential & sensitive in nature. Responsible to organize the agenda & manage his time by planning, scheduling and managing meetings, conferences, teleconferences and travel arrangements. Responsible to manage reports and carry out specific task/project. Responsible to manage & maintain expatriates and international visitor documentation suck as Visa, KITAS, Housing/Apartment rent, children schooling, tax, medical, etc. Responsible to assist personal matters of the Country Head include travel arrangement for personal & his family, handling monthly billing and making the payment, arrange meeting appointment for personal reason, help to organize personal party/birthday party, etc. Responsible to taking care of documents such as maintain the confidential documents, making the record of incoming and outgoing the documents, make the minor decison for correspondence on my own initiative, responsible to maintain and filing all general files and also taking minutes of meeting. Reponsible to taking care finance duties of the Country Head such as make the expense report monthly, make the Capital Proposal for management if they would like to buy new assets, responsible to create shopping card (purchase order) in SAP Program, responsible to manage patty cash. Responsible for receiving and handling regional guest such as handling the ground transportation for them, arrange the accomodation, make a multiple business visa for regional guest who come to Indonesia regularly, help them and handling all their need while they were in Jakarta and make sure they are served properly.

Personal Assistant & Secretarial Duties : Responsible to assist the President Director by taking administrative responsibility for the efficient running of the executive office including secretarial services. Responsible to act as the executive’s personal representative on internal & external matters of an administrative nature, may take a minutes or meetings and type up information where issues are confidential & sensitive in nature. Responsible to organize the President Director agenda & manage his time by planning, scheduling and managing meetings, conferences, teleconferences and travel arrangements. Responsible to manage reports and carry out specific task/project. Responsible to manage & maintain expatriates and international visitor documentation suck as Visa, KITAS, Housing/Apartment rent, children schooling, tax, medical, etc. Responsible to assist personal matters of the President Director include travel arrangement for personal & his family, handling monthly billing and making the payment, arrange meeting appointment for personal reason, help to organize personal party/birthday party, etc. Responsible to taking care of documents such as maintain the confidential documents, making the record of incoming and outgoing the documents, make the minor decison for correspondence on my own initiative, responsible to maintain and filing all general files. Reponsible to taking care finance duties of the President Director such as make the expense report monthly, make the Capital Proposal for management if they would like to buy new assets, responsible to create shopping card (purchase order) in SAP Program, responsible to manage patty cash. Responsible for receiving and handling regional guest such as handling the ground transportation for them, arrange the accomodation, make a multiple business visa for regional guest who come to Indonesia regularly, help them and handling all their need while they were in Jakarta and make sure they are served properly.

Personal Assistant & Secretarial Duties : Responsible to assist the President Director by taking administrative responsibility for the efficient running of the executive office including secretarial services. Responsible to act as the executive’s personal representative on internal & external matters of an administrative nature, may take a minutes or meetings and type up information where issues are confidential & sensitive in nature. Responsible to organize the President Director agenda & manage his time by planning, scheduling and managing meetings, conferences, teleconferences and travel arrangements. Responsible to manage reports and carry out specific task/project. Responsible to manage & maintain expatriates and international visitor documentation suck as Visa, KITAS, Housing/Apartment rent, children schooling, tax, medical, etc. Responsible to assist personal matters of the President Director include travel arrangement for personal & his family, handling monthly billing and making the payment, arrange meeting appointment for personal reason, help to organize personal party/birthday party, etc. Responsible to taking care of documents such as maintain the confidential documents, making the record of incoming and outgoing the documents, make the minor decison for correspondence on my own initiative, responsible to maintain and filing all general files. Reponsible to taking care finance duties of the President Director such as make the expense report monthly, make the Capital Proposal for management if they would like to buy new assets, responsible to create shopping card (purchase order) in SAP Program, responsible to manage patty cash. Responsible for receiving and handling regional guest such as handling the ground transportation for them, arrange the accomodation, make a multiple business visa for regional guest who come to Indonesia regularly, help them and handling all their need while they were in Jakarta and make sure they are served properly.

Managing effective communication and correspondences by reading and responding, drafting replies where appropriate, to incoming correspondence, to sort the correspondence and prioritize important information and allocate/forward the correspondences to appropriate function, tract to ensure that important correspondences are replied in a satisfactory and timely manne, manage incoming emails & faxes. Take dictation and write business letters under the direction of GM. Plan calendars for key Meetings, take minutes & follow up on minutes and track progress of action, plan and advise GM on schedules, timetables, potential conflict of schedules to ensure maximum productivity of the 2 reports, updates GM electronic calendar with current meeting times and details of the event., to organize meeting and to manage events/workshop and other allocated task in relation to events for GM.

I am doing all Executive Secretary duties such as handling personal thing of the president, handling confidential document, organize regular payment, organize regular bank transfer, take care of the family of the president (make bank payment, organize party/dinner/lunch with colleague), subordinating 4 secretaries of VP and Managing Director. I also handling Secretarial duties such as typing, organizing filing, handling Business Correspondence, speaking and writing English, make a presentation by using power point and operating computer programs of Internet, MS word and MS Excel, arrange meetings, both internal and external, make an appointments, make travel arrangements, maintain confidential and general files, make reports on meetings, receive callers, make minor decision and deal with much of correspondence on my own initiative. I am also handling event organizer duties such as launch new product Launch all new product of SUZUKI such as Shogun Motorcycle, Suzuki APV etc), launch book (Launch biography of Mr. Soebronto Laras) handle promotional events (Suzuki Big Five Events), etc.

From 2002 until March 2004 As a Head of Secretariat and Administration in Marketing Department, subordinating 3 staff, organizes all administrative and secretarial duties for the Manager and the whole staff, function as the center of administration and secretarial that serve all the staff. From 2000 until 2001 As a secretary to Circulation Manager (Marketing Division), subordinating 2 staff, organize all administrative and secretarial duties for the Manager and the whole staff, serve 30 staff in Marketing Department. Report to Circulation Manager. From 1999 until 2000 As a Secretary to Circulation Department Head, Handling all administrative duties and also secretarial duties for the whole Circulation Staff and for Circulation Dept. Head such as make sales report, make Delivery Invoice, make return invoice, handling operational cash, make finance report, handling secretarial duties, arrange meeting, organize filing, handling travel arrangements etc. Report to Circulation Dept. Head. From 1998 until 1999 : As a Staff Administration in Circulation Department, handling all administrative duties in Circulation Department such as data entry, make sales report, make Delivery Invoice, make return invoice, handling operational cash, make finance report, etc. Report to Dept. Head.

As a secretary to Technique, Operational & Project Manager Responsible to Head of Division and Handle all secretarial and personal duties for the Manager such as scheduling, taking minutes meeting, handling business correspondence, handling travel arrangements, etc.

I studied Economics Marketing Management, study of Marketing behavior, consumer behavior, accountant etc.