Yesica Leiva

Grant Budgets & Analysis is responsible for developing and managing budgets for PATH’s portfolio of grants and contracts. Responsibility consist of analyzing grant performance, working with program staff to maximize grant utilization, and ensure that grant budgets and spending adhere to PATH and funder's requirements.

Provide active leadership, guidance, and operational structure to the Fiscal Grant Management (FGM) staff in the areas of grant invoicing, reporting, and funder monitoring coordination. Oversee coordination and representation the fiscal portion of client's government contracts audits. Assist with maintaining and improving systems for grants performance reporting and invoicing that are effective and increase productivity. Provide oversight and strategy on financial grants management budget and reporting processes; work collaboratively with several departments and funders to ensure resources are appropriately utilized and to negotiate optimal contractual terms and leverages in grant invoicing and reporting. Resolve complex funding issues with funders and assist other grants finance staff with troubleshooting these matters. Monitor federal contracts for fiscal compliance by maintaining expertise in VA, DOL, HUD and other federal agencies’ funding. Manage Billing and Reporting and provide guidance on best practices for oversight of invoicing logistics during critical periods. Assist with developing, implementing, and managing cost allocation schedules and staffing position control logs; ensure that they are aligned to budgets and help support enhanced fiscal performance.

Read, interpret, apply, and communicate regulations and rules that govern the Continuum of Care Program (CoC); Title 2 of the Code of Federal Regulations (CFR) “Grants and Agreements” Part 2 200 Uniform Guidance, LAHSA contracts, and LAHSA policy and procedures where applicable, to sub-recipients, coworkers, management, and officials. Communicate and coordinate with internal departments and sub-recipients with regards to funding requests, budget matters, contract provisions, and programs. Prepare grant closeout reports such as Annual Performance Report (APR) and Closeout Certifications. Function as CoC Program expert in partnership with the Sr. CoC Subrecipient Financial Manager. Assume Sr. CoC Subrecipient Financial Manager responsibilities in her absence, as delegated. Assist in the approval of cost allocation plan, match, budget, as well as creating funding request template. Provide in-depth CoC budget review. Assist in CoC NOFO process. Evaluates proposals for funding in response to Request For Proposal (RFP). Assist/host external training.

Conduct desk reviews, in accordance to LAHSA policies, procedures, and tools, to ensure LAHSA funded agencies adhere to contractual terms including, but not limited to, allowable costs, eligibility of services, and performance requirements. Follow policies and procedures for the general operation of the monitoring and compliance program. Adheres to policies and procedures to ensure alignment with federal and state regulations, local ordinances and LAHSA directives. Be a subject matter expert on assigned funding source/contract with regards to laws, regulations, statutes, rules, and policies. Keeps apprised of all laws, regulations, statutes, rules, and policies affecting LAHSA and Homelessness. Conduct documentation reviews and provide direction to maximize allowable reimbursement for LAHSA-funded agencies' contracts. Work with LAHSA-funded agencies toward a resolution on questioned cost or compliance concern/finding identified through documentation review. Assist with risk assessments for all LAHSA-funded agencies to identify potential areas of compliance vulnerability and risk.

Ensure funding requests are reviewed and processed appropriately and expenditures are properly recorded in the general ledger, in accordance with Generally Accepted Accounting Principles, Federal Grant management practices and applicable Federal, State, County and City regulations. Maintain accuracy and data quality within the Homeless Management Information Systems (HMIS) database. Analyze sub-recipient monthly budget and accounting reports to maintain expenditure controls. Assist in providing technical assistance and training to sub-recipient. Track, report, and make professional-level recommendations about subrecipient fiscal performance, including sub-contract budget provisions, budget modifications and/or amendments. Review, analyze and interpret cost allocation plans. Assisting with the development of Internal Budget tools, procedures, and templates reflecting program needs. Preparing and distributing monthly Internal Budget Reports. Work with other Finance Department personnel to correct coding issues and revise Budgets when necessary. Assist with monthly Budget vs. Actual (BvA) Reports and Analyses of LAHSA’s agency expenditures by-Department and by-Program to present to the Commission.