wendy gosselin

Temporary "floating" Administrative/Executive Assistant ◘ Support for Director of Administrative Services with Quality Control for contract and estimating Excel workbook review. ◘ Special project liaison including calendar management for CEO and complex international travel itinerary’s

* ◘ Customer service representative, point of contact and gatekeeper for Antique Gallery * ◘ Responsible for all postings, emails, invoices, and payment for multiple E commerce sites * ◘ Manage Art & Design blogs and social networking pages including online marketing * ◘ Maintained equipment, supplies and repairs for two floors; organize lunch, light travel * ◘ Create Certificates with Photoshop for appraisals. Maintain Excel logs

* ◘ Primary administrative support and office maintenance for principle architect/designer * ◘ Outlook Email and calendar management * ◘ Log and manage project statements, receipts, client payments, vendor bills and office banking * ◘ Compose, organize and distribute project proposals and meeting minutes * ◘ Maintained sample library, including contacts and quotes from suppliers and vendors

* ◘ Comprehensive support to three principle Partners at progressive Architectural firm * ◘ Schedule and organize extensive travel arrangements including car service, hotel and restaurant reservations * ◘ Outlook Email and calendar management of multiple Partner schedules * ◘ Handle business and personal finances, including creating/submitting expense reports * ◘ Maintained e-mail correspondence. Transcribe proposals, letters and documents. Screen all phone calls

* ◘ Primary support for Executive VP of marketing and sales for tailored suit manufacture and showroom * ◘ Design, publish and distribute marketing materials, client presentations, newsletter, and industry publications * ◘ Arrange travel, itineraries, restaurant and catering reservations. Communicate with customers and vendors * ◘ Manage office functions; computers, equipment and couriers. Type minutes, reports and correspondence * ◘ Update and organize showroom sample garments and fabric bounds. Assemble swatch presentations * ◘ Hire talent; photographers, illustrators, and models for catalog production and fashion shows

◘ Detailed calendar management, primary QuickBooks administrator and diligent gate keeper ◘ Compose and send invoices, estimates and purchase orders including all accounts payable/receivable ◘ Gatekeeper for phone/email correspondence, building a positive rapport with customers, vendors and colleagues ◘ Processed and organized certificates of liability insurance, W-9’s, W-4’s and other confidential materials ◘ Interpretation of blueprints/plans for assisting with research, and ordering of HVAC equipment ◘ Researched and implemented new procedures and technology for online banking, electronic invoicing and QBO