Vivian Lui
Executive Assistant To Chief Executive Officer @ Aviva
About
I have held the position of Executive Assistant since 1995 in various leading organizations in Hong Kong and USA. From 2000-2011, I worked for AIA, the life insurance division of AIG in Asia. I am a professional who takes pride in quality work. I helped manage the day to day work of various top executives to ensure that their day can be run as smoothly as possible and they can focus on high priority tasks. I am very organized, with strong attention to detail. I am accustomed to multi-tasking and always proactively plan ahead for my executives. I have over 15 years of experience in handling complex international / domestic travel schedules, managing heavy meeting schedule with participants in various time zones, and organizing different types of conferences and events. I have proved that I am a valuable team player who thrives in a fast-paced, multinational environment. I am bilingual in English and Chinese.
United States
San Francisco Bay Area
Insurance
Life Insurance
Experience
Executive Assistant To Chief Executive Officer
Aviva
Hong Kong
Workplace Management Manager
Aviva
Hong Kong
Senior Executive Assistant
AIG
Greater New York City Area
AIG Property Casualty - Global Distribution
Senior Executive Assistant
Travel Guard
Houston, Texas Area
Executive Assistant to Group CEO
AIA
Hong Kong
• Provide secretarial support to the President & CEO both in work and personal matters • Leading two administrative assistants and two drivers to run the CEO office • Travel arrangement (reservations for international and US domestic, accommodations and country visas) • Expenses report (entertainment and travel) • Coordinate quarterly meeting with 13 Country Heads in town • Coordinate visit of senior management from New York headquarters including AIG CEO or Board members • Daily meeting schedule both internal and external • Maintain a balance meeting schedule for each day • Monitor and follow up CEO email inbox
Executive Assistant to Executive Vice President
AIG
Hong Kong
• Provide secretarial support mainly to the President both in work and personal matters • Give efficient support to 6 Vice Presidents in the department • Leading one administrative assistant to support the team • Travel arrangement (reservations for international and US domestic, accommodations and country visa application) • Expenses report (entertainment and travel) • Departmental annual budget preparation • Organize worldwide annual conference for the size of 60 people each year • Give limited support to Country Managers when they are in town • Working in a multinational office, the President is American and others Executives are from U.K., Australia, America and Asia countries
Recruitment Secretary
Millesime Human Resources Ltd.
Hong Kong
• Provide secretarial support to 3 Recruitment Directors • General office coordination (handling company phone calls) • Perform general filing, maintain database and copying duties • Working in a European culture office, Directors are from England and France
Secretary
Virgin Atlantic
Hong Kong
Secretary – Flight Operations Department (Flight Training Session)
Cathay Pacific
Hong Kong
• Provide secretarial support to 3 pilots • Arrange overseas training program • Most pilots in Cathay are from either Australia or U.K.
Vivian Lui's Contact Information
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