Viola Luka

Duties and Responsibilities: • Responsible for tagging, verifying, and recording Fixed asset • Works with project managers, other departmental managers to obtain knowledge of company's ongoing fixed asset initiatives. • Tagging, verification and recording of the company's Fixed Assets, Inventory and ensures compliance with Generally Accepted Accounting Principles and the company's accounting policies. • Physically identify the company fixed assets tangible and intangible 1. Physically identify the company assets 2. Record the asset location 3. Record the asset condition as per category given • Categorize asset by time i.e., network sites, furniture and etc. • Tag the asset with the bar code • Record the Asset details in the Fixed Asset Register • Manage periodic physical counts of fixed assets and impairment reviews. • Report on slow damaged or unusable items to ascertain any write off in line with scrapping policy in place. • Keep record of returned assets and ensure timely and accurate accounting treatment. • Ensure that the Fixed asset policy is fully adhered to and is aligned to MTNGROUP reporting guidelines • Coordinate the FA champions identified in the different departments of the company to ensure full compliance of the policy. • Facilitate and participate in monthly and annual stock counts • Perform monthly stock reconciliation of physical counts against system for all categories of inventory and highlights variance s to the management • Report shortfalls and surplus inventory, weekly and monthly for replenishment • Coordinate with the warehouse team to implement and ensure a control system to reduce damage, breakage, and inventory obsolescence • Ensure proper records & classification in terms of cost & quantity of all inventory items, finished goods, raw materials, spare parts • Ensure stock ledger entries are properly coded & classified

Duties and Responsibilities: • Maintain financial files and Human Resource files of ALIGHT in Kajo-keji. • Oversee the staff welfare and ensure timely and accurate staff performance review, leave plan and contract extension of ALIGHT staff in Kajo-keji. • Responsible for preparing job advert, calling the shortlisted candidates and prepare the place for the interview, and work on the recruitment of new staff of ALIGHT in Kajo-keji. • Monitor and update leave tracker of ALIGHT in Kajo-keji. • Support in compiling and reviewing Monthly timesheets and pay slips of ALIGHT in Kajo-keji. • Maintain all financial transactions and payments comply with ALIGHT in Kajo-keji. • Maintain all bills, vouchers and other necessary supporting documents are property submitted by staff of ALIGHT in Kajo-keji County. • Review transaction documents to ensure that account and grant codes are property and accurately recorded. • Prepare the end of contract notice and it to the individual staff after the signature by the country director of ALIGHT in Juba. • Supporting the compliance manager to ensure all financial transactions are in accordance with donor requirements. • Ensure Office supplies are property utilized. • Ensure all cash advances to ALIGHT staff are accounted for in time and not carried over with appreciate approvals; reconcile advances after purchases are made and receipts are submitted. • Maintain cash receipts and payment schedules. • Keep the records of the staff in ALIGHT in Kajo-keji.

Duties and Responsibilities: • Maintain financial files and Human Resource files of ALIGHT in Kajo-keji. • Oversee the staff welfare and ensure timely and accurate staff performance review, leave plan and contract extension of ALIGHT staff in Kajo-keji. • Responsible for preparing job advert, calling the shortlisted candidates and prepare the place for the interview, and work on the recruitment of new staff of ALIGHT in Kajo-keji. • Monitor and update leave tracker of ALIGHT in Kajo-keji. • Support in compiling and reviewing Monthly timesheets and pay slips of ALIGHT in Kajo-keji. • Maintain all financial transactions and payments comply with ALIGHT in Kajo-keji. • Maintain all bills, vouchers and other necessary supporting documents are property submitted by staff of ALIGHT in Kajo-keji County. • Review transaction documents to ensure that account and grant codes are property and accurately recorded. • Prepare the end of contract notice and it to the individual staff after the signature by the country director of ALIGHT in Juba. • Supporting the compliance manager to ensure all financial transactions are in accordance with donor requirements. • Ensure Office supplies are property utilized. • Ensure all cash advances to ALIGHT staff are accounted for in time and not carried over with appreciate approvals; reconcile advances after purchases are made and receipts are submitted. • Maintain cash receipts and payment schedules. • Keep the records of the staff in ALIGHT in Kajo-keji.

Goal 1: Effective management of ARC funds and reporting systems • Reviewing of financial documents for compliance • Prepare payment requests, process cheques, transfers to suppliers, staff in ARC • Ensuring Account, grant and door codes are properly and accurately recorded. • Safeguard all ARC funds by maintaining ARC office safe well. • Sending of weekly and monthly Financial Report to the head office in Juba • Performing and documenting cash on hand, count sheets on every week i.e. every Fridays. • Payment of Experts PIF through the direction from the Finance manager and the Finance controller in Juba. • Ensure safe keeping and custody of Finance security documents such as cheques books, signed cheques, finance registers. • Issue out cash to staff and vendors to complete payments for approved procurements. • Making sure all financial documents are in accordance with the procurement policy and procedure. • Ensuring proper submission of Bills, Vouchers, and other supporting documents by the staff to strictly following ARC Finance and procurement policy and procedures • Reconciliation of cash count and ledger on daily bases. • Ensuring all Finance petty vouchers are written for every transaction. • Confirming that all vouchers (every page) are being stamped with the finance stamp paid. • Supporting the team during budget realignment and review of BV As. • Notifying budget holders on burn rates of grants. • Supporting the team improve on spending plans by submitting timely cash projections.