Vinny Yap

Strategic Procurement | Asset Finance | Supplier Partnerships | International Sourcing • Lead end-to-end procurement and asset lifecycle management for plant and equipment across national operations. • Oversee sourcing, purchasing, and financing of hire fleet assets, ensuring alignment with business growth and operational targets. • Manage asset finance, including multi-currency credit applications, forecasting, and documentation. • Ensure compliance through PPS registrations and strong procurement governance. • Negotiate contracts and pricing; manage supplier onboarding via EFTsure and maintain long-term vendor relationships. • Support international sourcing strategies to reduce cost, mitigate risk, and ensure supply continuity. • Drive major initiatives including the national expansion of the XCMG dealership and development of the WA Overhaul/Rebuild Centre. • Act as the primary liaison for XCMG on all upcoming projects, coordinating internal follow-up, distributing tasks across teams, and supporting senior management in customer visits and key account engagement. • Lead Procurement, Asset, and Parts teams to improve utilisation, lifecycle tracking, and aged asset disposal. • Oversee procurement systems and approval workflows in NetSuite (NetAsset, NetLoan), ensuring efficiency and compliance. • Promote continuous improvement and digital adoption through training and team development.

Fleet Procurement | Asset Finance & Management | Supplier Coordination • Led end-to-end procurement planning, sourcing, and purchasing of all plant and equipment for the national hire fleet, ensuring optimal cost-efficiency, compliance, and timely delivery. • Managed full lifecycle asset management, including evaluation of capital expenditure, financing options, asset tracking, depreciation analysis, and lifecycle optimisation. • Oversaw financial forecasting and budgeting for fleet expansion and replacement, aligning procurement decisions with long-term operational and financial objectives. • Coordinated asset financing strategies, liaising with financiers and internal stakeholders to secure competitive terms and maintain cash flow alignment. • Administered Personal Property Securities (PPS) registrations to ensure compliance and protection of company assets. • Built and maintained strong supplier relationships, negotiated contracts, and ensured continuity of supply, service standards, and commercial competitiveness. • Implemented and maintained supplier databases, purchase frameworks, and cost control procedures to support strategic procurement initiatives.

Supporting Executive Operations, Sales, and International Sourcing • Provided day-to-day executive support to the General Manager, including international travel coordination, onsite Chinese/English translation and interpretation, and maintaining strong relationships with overseas manufacturing partners. • Assisted Sales Engineers in the sourcing and development of products, particularly buckets for earthmoving equipment (surface and underground), including technical translation and liaison with Chinese manufacturers. • Monitored production line schedules to ensure timely delivery and fulfilment of orders. • Managed logistics operations, including container coordination and shipment bookings for international freight.

Supporting Sales, Engineering & Finance Operations • Collaborated with the Sales Manager on pricing schedules, product costing, and inventory control for plant and machinery. • Managed logistics coordination with manufacturers and shipping agents for international importation and local transport. • Supported product development by assisting engineers with technical communication, including translation and interpretation with Chinese manufacturers. • Assisted the CFO with daily accounting operations, including preparation and distribution of daily profit and loss reports, GST verification for BAS, financial forecasting, and multi-currency trade credit applications. • Oversaw end-to-end Accounts Payable and Receivable functions, including electronic batch payments and account reconciliation. • Managed debtor and creditor accounts to ensure timely collections and payments, supporting healthy cash flow and financial accuracy.

Focused on Heat-Exchange Products & Operations Support • Supported the development and sourcing of heat-exchange products through supplier engagement and technical coordination. • Organised business travel, accommodation, and logistics for trade exhibitions in China and Australia, including freight coordination and vendor liaison. • Attended factory visits and assisted in interpreting manufacturing procedures and technical product requirements. • Managed administrative tasks including quotations, invoicing, and quarterly BAS preparation using QuickBooks & MYOB. • Performed general data entry, documentation, and day-to-day administrative support to ensure smooth business operations.

Hydraulic & Pneumatic Components • Spearheaded sales and marketing initiatives for a wide range of hydraulic and pneumatic products, including gear pumps, ball valves, filter elements, pipe fittings, automotive and industrial heat exchangers, and related components across Southeast Asia. • Supported European manufacturers in building and expanding distribution networks throughout the Asia-Pacific region. • Collaborated with Sales Engineers on business development activities, including coordinating business travel, factory visits, and providing interpretation for technical terminology, manufacturing processes, and product specifications. • Organised and managed international trade exhibitions and logistics in key markets such as Germany, Italy, China, Singapore, and Malaysia. • Acted as a key liaison between suppliers and customers, delivering ongoing commercial and technical support.