vennesa van schalkwyk

Request for quotes Sorting out queries Preparing Estimates – costing and lead time Establish correct Rate of Exchange for Imported Products Liaise with Forwarding Agents to obtain quotes and shipping details Expedite open orders with Foreign and Local Suppliers Prepare landed costs and arrange for goods to be GRN’d Weekly Supply Chain Meeting with Commercial Manager Liaise with Admin Department on foreign supply payments Assist with Export Quotations / Order Processing overflow Assist with Local Procurement overflow Monthly stock management for finished goods Check local vs. imported stock to establish best place of for the company Ensure Min, Max and safety levels of stock are implemented and adjusted as required Ensure warehouse costs is correct including making provision for factory recovery on imported finished goods Ensure replenishment stock is ordered as required, when Supply Chain Administrator is absent or need assistance Ensure that all Supply chain related queries are handled promptly in conjunction with Internal Customers

Assistant to Commercial Manager Daily, Weekly and Monthly Reports Processing of requisitions on buy out products Quotations and Follow up’s on quotations Loading of orders Customer queries Data capturing Control Inter Branch Transfers for discs ICC's (Investigate Customer Complaints) NCR's (Non Conformance Reports)

Manage Age Analysis Send emails, letters and make use of telephone contact to ensure payments of outstanding invoices Keep records of all communication in the case of the account being handed over to legal Resolve problems for customers Send Invoice’s and monthly statements Payment allocation and reconciliation Ensure all relevant information is entered in order to proceed with a credit on an ICC Process of credit notes Compile reports on credit notes passed

Printing dispatch and machine lists Capturing of machine lists Printing and distributing Job Cards Job Card billing Capturing of labor sheets Capturing of labor efficiencies

PA to Branch Manager Debtors – Account and Cash account customers Payment allocations from bank statements Reviewing of credit applications for account customers Daily reports Cash flow reconciliation Debtor’s reconciliations and credits Prepare account customer documentation for legal action Stock take GRN’s for orders returned Control and maintaining archives and customer files to ISO 9001 quality system ICC’s (Investigate Customer Complaints) NCR’s (Non Conformance Reports) Over viewing vehicle maintenance Purchasing of safety wear, consumables and general expenses Control Price lists and regular updates Assist with internal audits

Attendance registers Capture truck trip expenses Ordering of office stationery Events co-ordination Banking Petty cash Electronic and cheque payment requisitions Invoicing Processing and receipting of purchase orders on buy out products Cross check quotations Follow up on quotations Loading of orders to be manufactured

Switchboard operator General office duties such as filing Sending and receiving of a weekly overnight bag Minutes of meetings PA to Branch Manager Daily status reports for Branch Manager Expediting and feedback to customers Quotations and Pro Forma’s Counter sales Issuing receipts of received money/cheques Assist sales representatives Telephonic sales Customer queries Data capturing Receipting of stock items and orders manufactured Control Inter Branch Transfers

Debtors of subscription customers Reconciliation and credits Data Capturing