Vendula Machackova

Operations & Marketing @ MZM Labs Inc.

About

I’m an Accounts Receivable & Administrative Operations Specialist with 8+ years of experience in invoicing, collections, reconciliations, and office coordination. I have successfully managed 30+ active client accounts, timely payments, and positive client relationships.Proficient in QuickBooks, Moneris, Payworks, Payoneer, and Excel (pivot tables, VLOOKUPs), I combine strong financial skills with organizational support—drafting contracts, coordinating payroll and benefits, and handling day-to-day administration.I am recognized for my attention to detail, problem-solving skills, and ability to multitask in fast-paced environments. Whether reconciling accounts, posting payments, or supporting HR and office operations, I deliver accurate results while maintaining confidentiality and professionalism.I am open to opportunities as an Accounts Receivable/Payable Coordinator / Analyst or in hybrid accounting & administrative support roles (on-site or remote).

Country

Canada

City

Calgary

Industry

Computer Software

Skill

Accounts Receivable (AR), Invoicing & Collections, Payment Posting & Reconciliation, Accounts Payable (AP), Project Accounting Support, QuickBooks, Moneris, Payworks, Payoneer, Excel (VLOOKUP, Pivot Tables), Payroll & Benefits Coordination, Office Administration, Contract & Document Preparation, Customer Service & Communication, HubSpot, Social Media, Customer Relationship Management (CRM), Search Engine Optimization (SEO), Email Marketing, Attention to Detail | Time Management, Teamwork

Experience

Operations & Marketing

MZM Labs Inc.

2026 - Present

Calgary, AB

MZM Labs is a product studio in Calgary. We build tools that automate the process and make things easier to use. I handle operations and marketing — keeping things moving day to day, building community presence, and working on how people find and understand what we make.

Accounts Receivable & Operations Specialist

Katipult (TSXV: FUND)

2020-11 - 2025-3 · 4 yrs 5 mos

Calgary, AB

Managed 30+ customer accounts, ensuring accurate invoicing, collections, and reconciliations. Posted customer payments, reviewed sales orders, and resolved billing discrepancies. Conducted collection calls, negotiated payment plans, and maintained healthy cash flow. Processed payments through QuickBooks, Moneris, and Payoneer; maintained financial reporting in Excel (pivot tables, VLOOKUPs). Coordinated administrative tasks such as drafting contracts, onboarding documentation, payroll coordination, and office communication.

AR & AP Operations Specialist

Katipult (TSXV: FUND)

2015-11 - 2019-9 · 3 yrs 11 mos

Prague, Czechia

Issued client invoices, monitored payables and receivables, and coordinated with Moneris and Payoneer for transactions. Maintained bookkeeping, reconciled bank statements, and tracked cash flow in QuickBooks. Supported HR and admin tasks including benefits enrollment, time-off tracking, and payroll coordination.

Marketing Coordinator

JOI Media Inc.

2013-12 - 2015-11 · 2 yrs

Prague, Czechia

Assist in planning and executing digital and traditional marketing campaigns for B2B. Build, execute, and track marketing campaigns through HubSpot Marketing Hub. Create automated workflows for lead nurturing, client onboarding, and sales support. Develop, schedule, and publish content across platforms (LinkedIn, Facebook, X/Twitter) to align with brand voice and campaigns.