Umair Ahmed Khan

 Skillfully playing pivotal role in fast-moving business environment, providing secretarial and administrative assistance to President & CEO. Responding immediately to shifting priorities/deadlines while expertly handling all aspects of complex global travel arrangements, managing multiple calendars and resolving scheduling conflicts. Serving as point of contact for CEO when traveling; orchestrating all needs of conducted meetings, taking minutes and ensuring accommodation of last-minute changes.  Effectively managing confidential information while ensuring data integrity. Developing & implementing strategic, corporate, administrative & financial programs. Uploading corporate documents to virtual data room and composing letters, presentations, correspondences and communication reports while ensuring confidentiality; researching, gathering, proofreading and assembling information; ensuring accuracy of materials & reports for signatures; coordinating with executives & staff for better performances.  Performing as point of contact for general communications. Liaising & coordinating between BOD, President and CEO, Vice Presidents and other Department Heads and Managers, by maintaining a healthy relationship. Answering calls, providing necessary information and handling issues with intelligence; managing routing of all incoming correspondences. Arranging Reports and Documentations for BOD, Board Executive Committees, Internal Committee Meetings, Task Forces, External Groups & Organizations.

 Successfully assisted CEO & VP with daily administrative duties and completed broad variety of administrative tasks including Managing Calendar, Secretarial Operations, completing expense reports, keeping CEO & VP updated on various issues, preparing & drafting correspondence, arranging travel plans, itineraries and agendas, compiling documents for meetings, organizing meeting & appointments, preparing minutes of meetings, maintaining records, managing events & PR, scheduling processes.  Dexterously communicated with general staff and BOD, Regional Directors and General Managers on CEOs & VPs behalf and coordinated with high-level meetings both internally and externally, for process improvements, and matters related to CEO & VP Programmatic Initiatives, Internal Committees, Board Executive Committees, Task Forces, External Groups and Organizations.  Researched issues that may arise, escalated root causes, suggested preventive measures and prioritized conflicting needs, handled matters expeditiously, proactively executed projects to successful completion. Travelled extensively with CEO & VP for Business Meetings, Local and International.

 Adeptly executed Jeddah Storm Drainage Project, KSA with cost of 751 million Saudi Riyals in collaboration with well-known Government Organizations. Maintained employee records and managing other documents with confidentiality.  Managed electronic filling, project design & development, compensation, rewards & benefits management. Adeptly coordinated with Chairman, Board Members, Executive and Senior Leadership, Engineers, Designers, Experts & Consultants from America, Australia & China via telephone and internet while resourcefully maintaining telephone contact list, daily scheduling & routine office correspondences. Coordinated with Chairman, Board Members, Private & Government Officials/Departments, Civil Agencies, Foreign Clients/Delegations & Dignitaries regarding meetings & follow-ups.  Utilized key skills in airlines software including Amadeus, Galileo & Sabre. Interacted with Personal/Human Resources Department for renewal of Passports & Visas of Executives, Managers & Employee’s, attestation of official documents from embassies, financial/banks dealings and treatment of liabilities.  Provided administrative, secretarial support and assistance to Chairman in delivering company’s overall strategic goals & objectives, including diary management, booking meetings, attending meetings, taking minutes of meetings, planning events and PR, timely completion of assignments, organizing travel and preparing travel itineraries, correspondences and prioritizing emails, conducting research & analysis, generating reports, performing follow-up on action points.

 Responded to emails and other correspondence to facilitate communication and enhance business processes.  Updated spreadsheets and created presentations to support executives and boost team productivity.  Documented and distributed meeting notes to identify, analyze and improve workflows.  Handled logistics, catering, agendas and travel arrangements for meetings and events planning for Board of Directors, President and Executive Vice President.  Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.