Thembela Matlhakoane

Identifying and assessing potential suppliers and products, Ensure new suppliers follow the supplier evaluation & selection process. Build and maintain productive relationships with suppliers. Sourcing of goods as per requirement. Follow a 3-quote system and adjudication process for all high-level purchases. Capture Requisitions and process Purchase orders on the system( Buildsmart). Ensure goods are purchased at the best price, best quality and lead times appropriate per requirement. Negotiate best prices and discounts. Ensure the products and supplies meet quality standards. Follow up on payments, delivery notes, invoices and ensure all outstanding orders are closed off the system.

Fleet administration: Open Job cards on the system (FLEET DOMIAN) Requesting supplier quotations from various suppliers. Capture daily Breakdowns Jobs, Update the Breakdown Report weekly. Capture All Refurbishment Quotes and Repair Quotes. Submitting of quotations to the client (CCBSA). Follow up on outstanding quotations and Approvals. Capture Purchase Orders and Issue POs to suppliers for parts delivery. Daily filing and keeping fleet files up to date for RTMS audits. WIP job cards reported on daily. Outstanding PO's reporting daily, General administration.

Fleet Administration, Capturing Monthly Service Job cards for Trailers and Trucks (SYSPRO) Capture daily, Breakdowns on Trucks and Trailers and Repairs. Capture daily Quotations to CCBSA and do follow ups on Approvals. Do Purchase Order to Suppliers and Follow up on outstanding PO's. Book Trailers and Trucks for Service, General Administration, Filling and Archiving. Allocations of Parts on the Job, Labor Posting, Processing Invoices. Capture Timesheets, Vehicle Log sheet, assist with payroll, HR duties, Organizing PPE, and Medicals.

Tools & Equipment Administration Sourcing 3 Quotes (RFQs) and compile an Approval sheet and adhere with procurement process. Loading of POs, Job Cards, New Suppliers, New Customers, Quotations, return slips on MCS. Procurement of All Tools, Computers, Plant Quotes and PPE, Coordinate (Tools/Equipment) resources use with project/Site/Operations management teams. Retrieve POs from Build smart and forward to supplier timeously and Ensure goods are correctly received and sent to sites. Daily follow up on PO's and deliveries and Safe keeping of Procurement documents. Update and Keep records of all Tool & Equipment inventory purchased equipment, Conditions, and cost of repairs. Systems Administrator & Managing MC ,Training new and existing employees/co-workers on MCS to accomplish the company goals and objectives. Create Customer's Contracts and Record on all delivery notes (DN), GRV and SRVs, tracking and Updating stock (Tools & Equipment) on MCS. Ensuring all divisional (Plant/Tools/Fleet) month end Invoices are submitted for payment to Accounts department. Prepare Reports and Maintain accuracy of work-related data from MCS for all divisions where necessary, finding discrepancies and follow up.

Data Capturing, capturing of accounts Information and Invoices. Matching Invoices with Purchase Orders, Capture GRVs, Deliveries and Posting (Build smart) Following up on orders and receiving on system. Archiving, Filling, and assisting at Reception at times.

Reading, Monitoring, and responding to advisor's emails. Answering calls and handling queries, Calling Clients to and marketing new Products. Managing and reviewing filling and office system. Updating websites, Ordering stationery and Office equipment. Data capturing, faxing, photocopying, and printing of documents