Mary T.

Provide administrative support to multiple Executives - including proactive calendar management, complex travel planning, coordination with global leadership team, expense reporting, and organizing team events.

- Managed the President’s email inbox and multiple calendars; served as the primary point of contact on all matters pertaining to the President and proactively scheduled/rearranged meetings to accommodate urgent requests - Prepared travel arrangements with a responsibility to budget adherence

Supported 3+ C-Suite Executives and acted as a back up to the President's Executive Assistant. - Managed multiple Outlook calendars and proactively resolve conflicts - Arranged business travel arrangements (air, hotel, ground transportation) and prepared travel itineraries - Scheduled meetings with associates, board of directors and external vendors in different time zones; compiled meeting materials, tracked meeting minutes/action items, set up conference rooms and ensured technology ran smoothly - Coordinated offsite conferences and managed meeting logistics (budget, conference site, food, contract agreements, etc.) - Trained new Administrative Assistants and created team guidelines - Prepared expense reports for the executive team * Systems used - Microsoft Outlook, Word, Excel, PowerPoint, Skype, Zoom, Adobe Acrobat, PeopleSoft, OnBase

Responsible for assisting the Director of Service Extension, Social Services Consultant and 4 Field Representatives with general administrative/clerical functions. * Systems used - Microsoft Word, Excel, Power Point, Adobe, Dropbox, Lotus Notes, Citrix, A/P Workflow System (Internal)

* Systems used - Microsoft Word, Excel, Google Suite, Adobe Acrobat, FileMaker Pro, FileNet, Dropbox (Contract through Lab Support)

Responsible for administrative and documentation support for the Quality Assurance department and maintaining compliance requirements of document control. * Systems used - Microsoft Outlook, Word, Excel, PowerPoint, Access, Livelink, TrackWise, Oracle EBS, Adobe Acrobat, Dropbox (Contract through Robert Half)

Responsible for administrative support and ad hoc projects for the Information Security/Vulnerability Management team. * Systems used - Microsoft Outlook, Word, Excel, Core security, Sharepoint, Dropbox