sydney mcneal

Identify problematic invoices and take the necessary steps to resolve, review and process invoices for payment (high volume) and EDI, wire transfers, and ACH payments, reconcile inventory-related invoices at the line item (PO) that are not matched automatically, respond to vendor inquiries, review vendors’ statement for accuracy, resolve invoice discrepancies for both PO and non PO invoices, Update accounts in HOV, focus on monthly RNB and try to resolve any items not matched or billed correctly, Met daily processing goal of 180 invoices, served as a liaison between accounting and AP team on special projects as needed.

Update all vendor information in PeopleSoft, and make changes as necessary. Set up new vendors for both US and Canadian customers. Contact both Canadian and US vendors to get banking information to set them up as EFT (Electronic Funds Transfers). Research and contact Canadian banks regarding any information that was inaccurate or to validate account status. Update all vendors’ 1099 status in PeopleSoft per new IRS standards and send 1099 to any and all vendors for current tax year, pulled expired building contracts and assisted with arrangements to reissue and distribute building leases. Assist with Accounts Payable vendor issues as needed. Set up P-Card meetings and assisted with P-card training. Updated P-card vendor master log, helped order new P-cards for new P-card members, assisted in problem resolution for old and new P-card users.

Processed bi-weekly payroll, verified timecards, generating Excel summary spreadsheet and entered data into ADP. Entered new employees, deductions, and direct deposit and garnishments adjustments. Assisted with monthly bank reconciliations including check cancellation and account research. Maintained all Accounting and Human Resource files. Updated and sustained financial tracking records, including Budget vs. Actual, 401K contributions, and monthly closing logs. Assisted AP department on special projects when needed.

Account Reconciliation, organized meetings with vendors to go over any A/P issues. Manage financial transactions, posting debits and credits, producing financial statements, and recording all transactions. Prepare management reports and financial summaries using Microsoft Excel, create billing invoices for multiple oil and gas companies in and around the gulf region per specific contract, review and analyze monthly A/R in order to keep accounts current, preparation of checks, scheduled weekly check pick up with vendors for both international and domestic customers

* Answer general phone line, take messages, direct calls, greet and assist visitors as needed * Maintain company's own project manager software system, including set up of all new projects, continuous data entry and correspondence with controller for client billing * Type correspondence, maintain and create reports and other project related documents of both financial and non-financial nature, using Word, Excel, QuickBooks and company's own project manager software * Maintain office supply inventory , Organize catering as requested for meeting functions * Setup and coordinate meetings and conferences, using Outlook * Assist controller with light A/R, A/P tasks, data entry * Processed payroll and updated client information including verifying HR changes to the payroll system, comparing roster of employees

* Provide administrative and business support to the owner and buyers as needed. * Maintain owner’s calendar, plan and schedule meetings, teleconferences and travel. * Negotiate favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events. Bill customers as needed for service * Answer telephones as needed, copied/scanned and faxed all time sensitive material. * Prepare FEDEX and UPS packages when necessary and sign for them as they come in. * Place orders for store supplies, and merchandise as needed. * Provide general support on special projects as needed, help prepare end of the month statements, identify problem invoices regarding merchandise and call vendors to make corrections. * Set up whole sale license, TAX ID, and paid business taxes quarterly. * Handle all AP invoices, utilities, and billing as needed * Handle both PO and Non-PO invoices, Vendor set up and lock box payments, 1099 TAX.