Syazreen Suyamin (MCCS)

Core Responsibilities * Handle all aspects of corporate secretarial work, including organising, coordinating, and compiling papers for Board, Board Committee, and shareholder meetings; prepare and review resolutions, minutes, and relevant sections of the Annual Report. * Release and make announcements to Bursa Securities (e.g., quarterly results, semi-annual returns, changes in Board/substantial shareholders, changes in paid-up capital, AGM/EGM notices and outcomes). * Draft, review, and lodge resolutions, circulars, and other documents with relevant authorities; monitor compliance with submission deadlines. * Attend meetings (Board, Committees, Shareholders) when required, accurately record proceedings, and promptly communicate key decisions to relevant parties. * Collaborate with internal departments and liaise with authorities, share registrar, auditors, and other professionals on corporate secretarial and governance matters. * Provide quality secretarial and governance advisory support to the Board, its committees, and senior management. * Oversee due diligence and compilation of statutory information in support of corporate exercises. * Maintain proper statutory records, filings, and document housekeeping. Leadership & Team Support *Supervise, review, and guide team members’ assignments, ensuring high standards, timely execution, and even workflow distribution; assist in resolving complex or urgent matters. * Support the Manager/Head of Department in office management, identifying and resolving operational issues, and implementing governance practices, policies, and procedures. * Monitor team deadlines and workload to ensure timely delivery of work and prevent bottlenecks.

* Send out Notice of Board of Directors’ Meeting and Committees Meeting * Compile the Board Papers from different department for circulation to the Board of Directors * Assist in preparing the Board Papers * Attend meeting by quarterly (Committee Meetings, Main Board Meetings) of all levels included the subsidiaries companies * Involve in the preparation of AGM and EGM (pre, during, post) * Prepare the Minutes of Meeting * Prepare the content of Annual Report * Announcement to Bursa Malaysia pertaining to the Changes in Corporate Information, Changes in Shareholdings, General Announcements, Quarter result of Financial Statements * Compile and file the Audited Financial Statements of Company and subsidiaries to the CCM within dateline * Administer and review resolution and filing of documents with relevant authorities * Preparing the submission of statutory documents in accordance with the dateline * Ensure and monitor the compliance with statutory, legal and regulatory framework governing companies for HeiTech and its subsidiaries * Additional ad-hoc responsibilities

* To support the Company Secretary in preparing resolutions, minutes, statutory records and filling, of a portfolio of clients on their company secretarial needs. * To understand all relevant Acts and Regulations and to ensure compliance thereof. * To raise bills and keep track on collections. * To assist in advising clients on simple matters and attend to clients' request. Detailed Job Responsibilities:- 1) Assist Company Secretary in handling Private Companies, Public Companies and Companies Limited by Guarantee (CLBG). 2) Preparation and submission of statutory returns to Companies Commission of Malaysia in compliance with statutory requirements under the Malaysia’s Companies Act 2016 3) Informing Companies Commission of Malaysia of any significant changes in the company’s structure or management. For example, appointment or resignation of directors, increase in paid-up capital, transfer of shares, change of registered office, change of company’s name and etc. 4) Advising directors about their duties, ensuring that they comply with the provisions under the Companies Act 2016 and the Constitution of the Company. 5) Drafting resolutions by way of circular resolutions as and when required by the Board of Directors or Members. 6) Preparing documents for new incorporation, striking off and Members Voluntary Liquidation and updating to the Companies Commission of Malaysia the necessaries. 7) To raise invoices on assignments and secretarial services, ensuring payment made on timely manner and updating finances on the collections received.

* To support the Company Secretary in preparing resolutions, minutes, statutory records and filling, of a portfolio of clients on their company secretarial needs. * To understand all relevant Acts and Regulations and to ensure compliance thereof. * To raise bills and keep track on collections. * To assist in advising clients on simple matters and attend to clients' request. Detailed Job Responsibilities:- 1) Assist Company Secretary in handling Private Companies, Public Companies and Companies Limited by Guarantee (CLBG). 2) Preparation and submission of statutory returns to Companies Commission of Malaysia in compliance with statutory requirements under the Malaysia’s Companies Act 2016 3) Informing Companies Commission of Malaysia of any significant changes in the company’s structure or management. For example, appointment or resignation of directors, increase in paid-up capital, transfer of shares, change of registered office, change of company’s name and etc. 4) Advising directors about their duties, ensuring that they comply with the provisions under the Companies Act 2016 and the Constitution of the Company. 5) Drafting resolutions by way of circular resolutions as and when required by the Board of Directors or Members. 6) Preparing documents for new incorporation, striking off and Members Voluntary Liquidation and updating to the Companies Commission of Malaysia the necessaries. 7) To raise invoices on assignments and secretarial services, ensuring payment made on timely manner and updating finances on the collections received.

Assist Company Secretaries in secretarial and administration works.

Secretarial practice and management oriented syllabus. Subjects learned:- Corporate Secretarial Practice, Public Relations and Public Administration, Human Resources Management, Corporate Strategic Management, Taxation, Financial & Management Accounting, Corporate Finance, Company and Business Law, Social Marketing, Corporate Governance and Ethics.

Introduction to Fundamental Laws Subjects Learned:- Computer and Information Processing Legal Research and Information Processing Skills Contemporary Global and Legal Issues Introduction to Malaysian System of Government and Politics Introduction to Social Psychology and Criminology Introduction to Criminal Law and Civil Law Introduction to Economics

A science stream student.