Svetlana Baimukanova

Provide daily administrative support & communication assistance (Expats, HR, Travel, T&D, C&B). Manage HR & Travel requests, (roster update, overtime, absences, compencatory leave, sick leave, shift & work condition changes, training, business trips, expense claim reports, timesheet etc) Submit approved forms, timesheets to the HR Administration Department in line with reporting deadlines Oversee full-cycle business travel arrangements for employees, including escort support when required (Bank, Public Service Center) Greet visitors and coordinate administrative processes (visitor authorizations, training arrangements, transport permits, and accommodation. Scheduling meetings with Suppliers, Contractors, routine business coversation, shutdown reports, presentations translation, Manage outgoing correspondence: register, prepare, and dispatch via postal and courier services. Maintain office supplies.

Coordinate all incoming and outgoing technical correspondence. Register, log, and track all transmittals, letters, drawings, and technical documentations, drawings. Ensure timely distribution of project documents in accordance with the approved document distribution matrix. Maintain and control document registers, ensuring accuracy and up-to-date status of all incoming/outgoing records and comment sheets. Maintain document control system and regularly update registers and databases. Support compliance with project document control procedures and quality standards.

Manage correspondence, protocols, and reports. Organize internal and external meetings and conferences. Register internal and external documents, transmittals, drawings in the database. Maintain and update document registers and control logs. Manage requests for stationery, materials, and PPE. Ensure proper organization and housekeeping of the office storage/warehouse

Coordinate and manage incoming and outgoing correspondence, telephone communications Plan, schedule, and coordinate internal and external meetings and conferences Administer requests for office supplies, pantry provisions, and related services Prepare, review, and dispatch project documentation in accordance with established procedure Develop and optimize transportation schedules based on operational requirements Coordinate drivers and manage transportation logistics efficiently Arrange end-to-end business travel, transportion, tickets, and accommodation