susan coyle

I provided admin support to a team of six, inlcuding two directors

1 month temporary assignment (holiday leave cover) providing administrative support to a team of eight solicitors, including the MD.

3 weeks' temporary assignment (holiday leave cover) providing administrative support to a team of eight solicitors, including the MD.

Front of house meeting and greeting, taking calls, organising meeting rooms, lunches, teas & coffee.

* Diary management * Answering phone and taking messages in frequent absence of partners at meetings * Correspondence and presentations – typing/editing/issuing * Printing and binding of documents * Coordinating post – incoming and outgoing

HR Administrator As part of a team of eight I worked on a project to review and update the current filing system of the company.

One week temporary assignment covering annual leave. Front of house meeting and greeting, taking calls, providing admin support e.g. making hotel reservations, booking flights

* 3 week temporary assignment (cover for annual leave) * Provided administrative support to a team of 12 people, including two Directors, in the Valuations Department. * Tasks included: * typing and editing valuation reports * ad hoc administrative tasks

* 2 week temporary assignment (holiday leave cover) as receptionist/front of house administrator. * Duties included: * providing customer service support by phone and in person * meeting and greeting visitors * coordinating all incoming and outgoing post, including daily distribution of post from four regional offices.

* One week temporary assignment(holiday leave cover) as PA to CEO. * Duties included: * providing administrative support to CEO * typing and editing evaluation reports * monitoring and following up on emails

* Provided administrative support to team of 10 in Dublin, including President, 2 Vice-Presidents, HR Director and Finance Director * Coordinated complex travel for Dublin team and EMEA regional managers, including booking/changing/checking-in flights, taxi pick-ups to & from airport, car hire in UK and hotel accommodation in UK & Europe * Organised meetings/meeting room/snacks/lunches * Liaised with local hotels on external meeting rooms & accommodation for visiting regional staff * Liaised with translation company on receipt and distribution of translations to and from different European languages * Coordinated expenses for EMEA regional staff and liaised with accountant * Liaised with notary/solicitor on signing and issue of important legal documents * Coordinated all aspects of post – collection, distribution, sending out and registering post * Liaised with external IT company on different IT issues * Monitored stationery requirements and ordered when required * Organised courier deliveries both locally and internationally * Meeting and greeting callers to office

* Answering phone for team of 16 * Post – incoming and outgoing, couriers, Fedex * Facilities – ordering office furniture, kitchen supplies * Organising lunch events

* PA in Commissioner's Office * Diary management * Complex travel arrangements * Organising accommodation * Events/conferences – research, booking and registration * Editing correspondence and presentations

Team Administrator In this role I provided admin support to the Retail Team.