Stephanie Knill

• Manage purchasing of materials (labels, sleeves, cartons, partitions, valves, actuators) for manufacturing, ensuring cost-effective sourcing. • Execute the RFx process, including contract negotiations and vendor management, to optimize cost savings and operational efficiency. • Coordinate weekly material needs with production to maintain inventory levels and prevent shortages. • Collaborate with regulatory and production teams to ensure compliance with specifications and standards. • Maintain strong vendor relationships to negotiate favorable pricing and ensure timely delivery of goods. • Ensure procurement compliance with company policies and regulatory requirements.

• Processed customer orders, arranged freight, and created shipping documentation. • Tracked shipping costs and communicated with customers to ensure timely deliveries. • Coordinated with internal teams to ensure order accuracy and completion. • Maintained logs of stock, orders, and sales records. • Managed communication with carriers (UPS, Purolator, FedEx, MO, MJW) for shipping and delivery. • Prepared export documents and monitored international shipments.

• Processed weekly payables, including wire payments, EFTs, and cheque payments. • Managed the accounting team, overseeing accounts payable, receivable, payroll, and general accounting administration. • Conducted vendor and customer reconciliations and maintained cash flow reports. • Developed and maintained daily reconciliation process for financial oversight. • Monthly financial analysis to key business members. • Created new accounts receivable process to ensure proper account statements are sent to customers and followed up for payment. • Fiscal year end reporting to accounting firm. • Process weekly report on billing process timing to ensure customers are receiving invoicing in a timely manner.

• Led the accounting team and supported the President with all aspects of accounting, payroll, and office administration. • Managed weekly accounts payable for national and international vendors, ensuring accurate invoice entries and timely payments. • Oversaw bi-monthly payroll processing for 150 employees, including WSIB claims and employee benefits administration. • Provided assistance to Controller in month-end and year-end reporting • Daily bank reconciliations, and vendor management. • Played a key role in the successful implementation of new software and process improvements. • Served as a member of the Joint Health and Safety Committee and facilitated workplace policy updates and audits. • During Covid pandemic, created and enforced policies and procedures. Met with Ministry of Labour to ensure compliance of all health guidelines

• Performed accounts payable and receivable tasks, including reconciliation, vendor and customer communications, and payment processing. • Supported customer service, reception and office administration duties, including document filing and correspondence. • Assisted with Health Canada regulatory tracking • Entered new customers into accounting system and assisted with credit reference checks

• Managed daily operations of the centre, including sales, budgeting, and program delivery. • Recruited, trained, and supervised staff, maintaining effective team performance. • Oversaw new enrolments, including inquiries, financial arrangements, and consultations. • Fostered relationships with educational professionals and parents, driving program success. • Participated in ongoing corporate training and professional development.

• Effectively balanced, opened and closed cash office and maintained accurate accounting entries • Completed daily payroll corrections and adjustments • Memorized numerous codes and number sequences for customer transactions • Ensured customers were being provided quality service

• Records Management • Created Daily production reports from shop floor information for office staff • Created Powerpoint presentation materials for staff presentations • Process weekly and monthly payroll for approximately 100 employees including tracking of weekly attendance, overtime and training (Microsoft Excel)