Stephanie K.

1. Administrative & Office Management -Oversee daily administrative operations to ensure smooth and efficient office functioning -Manage office resources, procurement, and vendor coordination -Develop and implement administrative policies and procedures -Maintain proper documentation and filing systems (physical & digital) 2. Project & Operations Support -Support project teams in documentation, coordination, and administrative processes -Assist in tender submissions, quotations, and contract documentation (e.g., BOQ, agreements, addendums) -Coordinate with internal teams, subcontractors, and suppliers on project-related matters 3. Compliance & ISO Management -Support implementation and maintenance of ISO standards (e.g., ISO 9001, ISO 14001, ISO 45001) -Coordinate with consultants and internal stakeholders for audits and documentation -Ensure company compliance with regulatory requirements (e.g., CIDB, local authorities) -Maintain and update company policies, procedures, and manuals 4. Procurement & Vendor Management -Source and liaise with suppliers and service providers -Request quotations, evaluate pricing, and support procurement decisions -Prepare purchase orders and ensure proper documentation for audit purposes 5. Financial & Documentation Support -Assist in invoicing, billing coordination, and payment tracking -Ensure proper documentation for financial and audit requirements -Coordinate with finance team on administrative and operational expenses 6. HR & Personnel Coordination -Support recruitment activities (job postings, candidate coordination, onboarding) -Maintain employee records and administrative HR documentation -Coordinate staff logistics such as travel, accommodation, and site deployment 7. Corporate Communication & Coordination -Prepare business correspondence, reports, and official documents -Liaise with clients, partners, and government authorities where required -Support management in meetings, minutes preparation, and follow-ups

· Directed overall organizational operations, ensuring secure, efficient, and policy-compliant business activities. · Prepared and reviewed operational and financial reports, supporting data-driven decision-making for senior management. · Led budget planning and forecasting, managed departmental expenses, and monitored financial health through balance sheets, P&L statements, and liquidity reports. · Oversaw accounting processes: payroll, AP/AR reconciliation, bank payments, monthly/quarterly/yearly closings, and compliance with EPF, SOCSO, EIS, PCB requirements. · Recruited, trained, and supervised administrative staff; delegated tasks and maintained employee personnel files. · Implemented recruitment and HR processes: job postings, resume screening, performance evaluations, disciplinary management, and compliance with labor regulations. · Organized and facilitated staffing forecasts, onboarding, and training programs, fostering employee engagement and reducing turnover. · Maintained all company policies, procedures manuals, and databases, ensuring up-to-date compliance with legal and operational requirements. · Built strong cross-functional relationships, supporting collaboration across departments and contributing to organizational growth.

· Managed salary, allowances, claims and statutory contributions (EPF, SOCSO) for both local and foreign staff. · Prepared letters, forms, contracts and official documents; supported company assets and vehicle record management. · Led recruitment lifecycle: drafted job postings, resume screening, candidate evaluation, talent pool management, and liaised with external agencies. · Organized and implemented onboarding, employee training, and development programs, ensuring alignment with company training plans. · Developed and executed performance management system and assessment plans; conducted salary & benefits surveys to ensure competitiveness. · Handled employee entry, contract signing, promotion, transfer, resignation, retirement and related HR procedures. · Maintained HRIS and employee files; tracked staff attendance, personnel statistics, and reporting. · Fostered employee engagement through regular communication, supporting cohesion and a strong sense of belonging. · Supported the GM with various HR and administrative projects.

· Conducted comprehensive vendor research and contract negotiations, securing competitive pricing and favorable terms that reduced procurement costs. · Oversaw order tracking, delivery, and quality control, ensuring timely supply chain operations and compliance with company standards. · Managed company databases by recording detailed order, delivery, and invoice information, enabling accurate financial tracking. · Generated and monitored Purchase Orders, delivery schedules, and cost analysis reports, supporting data-driven decision-making. · Proactively tracked inventory levels, coordinated replenishments, and worked closely with warehouse staff to optimize stock and storage. · Acted as a key liaison between executives, staff, and stakeholders, ensuring smooth communication and reliable reporting. · Provided executive support: managed complex calendars, arranged meetings, handled correspondence, and facilitated smooth workflow. · Organized business travel arrangements and secured cost-effective options for transportation and accommodation, saving on travel budgets. · Mentored and supervised junior administrative staff, building a capable team that delivered consistent operational excellence. · Created detailed reports, presentations, and filing systems, improving accessibility and supporting executive decision-making.