Stephanie Irvine

For 18 months I was based in central London looking after all aspects of meetings and events for two of the Double Tree’s 4 star properties. I have been responsible for a wide variety of events from small corporate meetings to Weddings and high profile political party dinners. During this time I have built relationships with a number of clients and vastly broadened my knowledge in the events industry along with developing my skills due to the fast paced environment. Some of my key responsibilities include: • Liaising with directors/clients/party planners about specific requirements for events (decor, food and beverages) • Dealing with different departments to ensure that all information for bookings are up to date and clients’ expectations meet and exceeded • Diary Management – I manage the events diary on a daily basis in line with my selling strategy to ensure we maximize revenue at all times • Deal with all meeting/banquet enquiries whether they arrive by fax/phone/walk-ins • To assume responsibility for ensuring the daily/weekly event/function sheet is completed in an accurate and timely manner. • Help clients/agencies to organize events, helping with menu choices, rooms layouts, AV equipment, table plans, etc. • To ensure the function/event sheet is distributed to the relevant department in a timely manner. • Be responsible for maintaining the Sales and Catering Files. • Receiving and collecting payments from clients • Ensure clients are provided with accurate invoices post events • Identify business trends from existing customers to brief the Sales Manager. • Identify new business and advise Sales Manager of leads. • Conduct site inspections of the meeting rooms. • Cross-sell the group’s conference and banqueting facilities.

Summer Work Key responsibilities include: • Directly responsible for 56 children and 11 councilors by year two • Responsible for the organization and running of all special events. This involved the hiring of equipment, assigning other staff members’ (200+) roles to ensure the event ran smoothly, first point of contact for all performers/artists attending the events/set up and break down. • Head of entire theatre department by year three • Personally responsible for the organization and production of two theatre musicals in four weeks – this involved acquiring scripts, casting, organizing costumes, set design, props and stage management • Organizing and hosting talent shows for the entirety of the camp • Managing excursions for groups of up to 100 children plus councilors

Key responsibilities include: • Weekly company Newsletters • Coordinator for all social media & inbound marketing • Phone calls/diary management/ arranging meetings for C.E.O and directors of the company • Solely responsible for all stock ordering/dispatching/tracking and inventory (in excess of $40,000 worth of stock) • Producing Invoices for all stock sold • First point of contact at the National Support Office for all of the other 18 NZDDA offices throughout New Zealand. • Creating monthly drug & alcohol statistical reports/Yearly National statistical reports for press & media