Sonia Malik

Work closely with contract manufacturers to keep production orders on schedule. Assist in maintaining production spreadsheets and version control. Participate weekly production meeting and circulating agenda, meeting minutes and key information. Update partners on their orders in a professional and timely manner. Maintain accurate forecasts to ensure adequate stock levels at all times. Coordinator raw material manufacturing and shipping to finished product. Report vendor/partner product non-conformances. Ensure customer orders are attended and acknowledged as per the requirement of 24 hours. Produce purchase requisitions for all Production Vendor Purchase Orders in line with the QMS. Obtain at a minimum 2 freight quotations for all shipments. Assist in ex-works shipments where possible. Prepare accurate paperwork for customs purposes. Understand all aspects of shipping and logistics from SEA/AIR/same day for domestic/international market. Ensure orders are received, processed and dispatched as per The OR Company’s minimum performance standards. Ensure minimum delivery standards are being met or exceeded. Conduct internal/external stock takes. Perform counts of consignment stock. Assist Warehouse Manager in warehouse duties when required. Filling all orders and relevant paperwork as per the QMS. Ensure all products are approved prior to shipment and paperwork filed appropriately. Maintain all paperwork in line with company style guide and to a high standard. Ensure product knowledge is up to date and can be communicated to the customer. Vendor Qualification. Requesting for quotations (RFQ). Pricing Negotiation. Vendor Relationship Management. Maintain all shipments coming in and out from different warehouse locations.

Responsibilities of this role include: • Liaising and negotiating prices and terms with overseas and local suppliers / vendors after raising purchase orders in the system. • Reconciling and monitoring deposits and balance payments to suppliers’ invoices. • Verifying suppliers’ shipping documentation including letters of credit as per shipping ports and company’s official purchase orders. • Arranging seasonal and future sales samples in a timely and cost-effective manner. • Replenishing and transferring inventory to all retail outlets of the company, locally, E-Commerce, within states and internationally, after analyzing future requirements. • Creating new styles, SKUs in the system and E-Commerce (Shopify). • Reporting of logistics report to management and implementing better and cost-effective processes for both sea and air freight as required. • Maintaining and distributing accurate shipping register on future stock availability to sales, agents and clients by monitoring freight forwarders to ensure on-time delivery at the agreed rates and level of service, following strict timelines. • Reporting to Board of Directors and generating spread sheets of comparative sales analyses reports on various products as per their country of origin and vendor sourcing • Fulfilling sales orders and entering freight invoices by receipting stock in SAP and CI - ERP systems for wholesale and retail, after determining landed costs. • Manage stock-takes, generate variance review, process, report and update inventory levels for wholesale, retail and e-commerce ERP systems. • Liaise with store managers to ensure all their administrative requirements are attended to. • Data handling of information and orders on MYOB and Excel spreadsheets. • Attending to clients and resolving their issues. • Carrying out weekly payroll for the retail employees via MYOB. • Performing other administrative duties when and where required in the company.