Silindile Buthelezi

- Answering the telephone and transferring to relevant person - Welcoming clients and visitors - Receiving and checking goods - Assisting the Workshop - Ordering & Receiving supplier invoices, processing of purchase orders on Pastel - Planning shipments based on product availability and customer requests - Opening and closing of job cards - Booking out Parts, Diesel & Gas - Tracking orders to ensure timely deliveries - Preparing shipping documents (like invoices, purchase orders & PODs. - Expediting instruction (trip sheets) to be invoiced per customer - Pricing and invoicing (on Pastel) of product (Bitumen) and Haulage Escalation - Generating & sending of Quotations for relevant customers (on Pastel) - Issuing invoices to relevant customers - Schedule shifts for company drivers - (Invoicing) diesel and gas used by subbies & Job costing on Pastel - Following up on PODs - Managing cross border rates (including rise and fall) - Compiling the relevant export documents - Updating the flash sheet (Profit and Loss on MS Excel) and relevant filing - Communicating with customers for order numbers - Communicating with suppliers for deliveries and supplying of orders - Data capturing and sending invoicing to relevant customers - Resolving customer queries

• Managed the switch board. (Transferring calls) • Accurately taking down messages and communicating these to the relevant individuals. • Welcoming external clients or stakeholders and informing the relevant staff of their arrival. • Managed the front office image through ensuring the reception area and meeting rooms are kept neat and tidy. • Incoming and outgoing courier and postage distribution and deliveries. • Ordering of office supplies, PPE (stationary) and sundries (including: sugar, tea, milk, biscuits etc.). • Schedule and manage the daily duties of the office driver (including: hand deliveries, pickups, and collections). • Binding, laminating, and presentation of documents. • Assisting with the organizing of functions and training. • Data capturing, typing, and capturing of the Fuel/ Diesel stock management and recons on Excel. • Maintaining stock on hand & Stock taking (sorting out of stock discrepancies)

• Dealt with 5 divisions which deal with manufacturing: powder coatings, plastics, enamels, glass, and spectrum these divisions used different raw materials. • Sourcing equipment’s, goods and services and managing vendors (suppliers). • Expedited, place and follow up on orders daily and ran the danger list for consignment stock, made sure we had enough raw materials for production. • Processing and receiving of stock orders into the system. • Obtained signed and approved (by management) PRs for all orders and purchases. • Received and checked orders to supply to the relevant departments. • Placed orders for everything including staff welfare items (coffee, Tea, Milk, stationary, PPE etc...). I negotiated prices with suppliers to get the best quotations. • Order entry and receiving was done with a program called fourth shift, • Reports using excel and fourth Shift. I counted stock/ raw materials twice a week to maintain usage. • Maintaining stock on hand & Stock taking (sorting out of stock discrepancies)

• Dealt with 76 Fleet which were Scania, Man, Hino, Tata, International, Mercedes, Freightliners, Iveco, DAF, Nissan, Peter built and Volvo trucks • WIP and open and closing of jobs for repairs and services, • Processing of purchase orders those co-ordinated with all invoices and delivery notes of parts and stock (Job costing) • Processed and submitted invoices for payments to accounts department. • Sales ordered and invoice all clients which had their trucks serviced or repaired by LTS. • Filed all relevant documentation (delivery note, job cards, timesheets, parts issues etc... • Creditors and debtor’s queries and processed credit notes; • Captured all invoices of expenses for every month on Excel. • Allocated all stock received and GRV them, parts used on jobs are captured on Pastel Evolution, as well as allocate hours worked by the relevant mechanic on job. • Made out clock cards for mechanics weekly and capture their hours on Excel for payroll. • Compiled different reports every month end and submit to management.

1. Scope and Influence of Procurement and Supply (L4M1) 2. Defining Business Needs (L4M2) 3. Commercial Contracting (L4M3) 4. Ethical and Responsible Sourcing (L4M4) 5. Commercial Negotiation (L4M5) 6. Supplier Relationships (L4M6) 7. Whole Life Asset Management (L4M7) 8. Procurement and Supply in Practice (L4M8)

Subjects: • Academic Literacy • Fundamentals of Business Management • Fundamentals of Business Numeracy • Fundamentals of Supply Chain Management • Fundamentals of Transport and Logistics • Fundamentals of International Trade • Fundamentals of Operations Management