Shweta Malhotra (ACG, ACS)

• Act as an Advisor to the leadership, BUs and management on all compliance and legal matters. • Managing & overseeing all governance processes and all secretarial compliances across EU, UK and APAC region for 50+ group legal entities of Lancesoft Inc. • Supporting corporate restructuring including capital contributions, new entity incorporation, license expansion, shareholder changes and closure of dormant subsidiaries. • Organizing subsidiary Board and shareholder meetings, drafting board / shareholder resolutions and associated documents, coordinating the passing of resolutions by directors and shareholders and keeping up to date minute books. • Handling filing of annual accounts, returns, license renewals, director changes and ad-hoc event-driven changes in the legal entities arising due to corporate changes. • Ensuring the statutory corporate documents, licenses, registrations, and corporate records of the legal entities are being properly maintained, and that our entities meet their corporate statutory filing obligations. • Arranging for execution by directors and shareholders and organizing the notarization and legalization of documents wherever required. • Maintaining online subsidiary database (Diligent Entities) for the in-scope legal entities. • Liaising with the external company secretary suppliers to ensure timely completion of applicable corporate legal compliances. • Assisting in legal matters, vetting legal contracts – work contracts (MSA’s/ SOWs), multi-jurisdictional employment contracts, other legal agreements and contracts. • Maintaining records of compliance activities. • Communicating with banks, government/ semi-government bodies, external service providers/ CPA firms/ law firms located in multiple jurisdictions.

As a HR Operations Specialist, I was managing the end-to-end employee lifecycle from employee onboarding to employee exit - onboarding, BGV, working on HR requests, employee rewards and benefits, employee payroll, maintaining employee intranet portal, global mobility processes. I was closely working with internal HR teams including the recruitment and Compensation & Benefits team, HR Managers and HRBPs alongside finance teams and external vendors.

As a full-time Assistant company secretary, I was responsible for managing a portfolio of 56 legal entities of the group including both private and public limited companies.

Assisted in managing portfolio of four private limited companies of GE handling their secretarial compliances. Managed statutory filings with Registrar of Companies, assisted with annual accounts cycle - preparation and approval of annual accounts, assisted with board and general meetings, filing of annual returns, maintaining database in the company's intranet portal (updating directors lists and corporate charts), assisted with various corporate actions - dividend payout, company name change, incorporation of new companies, etc.

I've completed IQP of CGI UK & Ireland in Aug'23