Shweta Gonsalves

Post- Joining Formalities  Administering joining formalities to the Offered candidates and adhere to the compliance of the organisation.  Creation of Employee codes for new joinees & updation of medical fitness  Orienting the new joiners on the organisation and the policies.  Entering new joinee information in HR systems.  Record keeping of employee personal files and data Leave Management  Designing Leave Policy for the organisation  Maintaining leave records of Active & Resigned staff  Preparing monthly leave MIS.  Calculating Leave Encashment of Resigned Colleagues and paying in their final settlements. Payroll  Entering New joinee information & salary data in payroll excel sheet.  Ensuring Monthly payroll activities are done as per TATs. Handling Payroll of Contractual Staff.  Ensuring smooth processing & disbursement of salaries to all employees on the last day of the month.  Actively Involved in payroll migration project from Hewitt to NGA (Global Payroll vendor) Mediclaim Process  Managing Employee related Insurance – Group term life ,Mediclaim & Accident Policy  Sending monthly data to Insurance Company for new joiner along with their family members for enrollment in GMC policy benefits.  Sending new joiner data for benefit in GPA & GTL policy.  Ensuring timely endorsement are passed by the Insurance Company and maintain hard copy of endorsement in records.  Sending resignation data month wise of employee to Insurer for deletion from all the policy benefits.  Making premium payments at the time of renewal of policy.  Handling Cashless & Reimbursement claims, Liasoning with the TPA for submission of claim settlement till final closure.  Solving employee queries related to Mediclaim through emails and calls.

To support and monitor India HR Operations & benefits initiatives, processes, policies, practices, and programs for South Asia. Act as an interface between the Regional and Country stakeholders. Works closely with the APAC HR Team in defining the HR Operations road-map and aligning resources and timelines towards executing the HR Operations.. Also works closely on building capabilities within APAC region by engaging the broader HR Operations community and facilitating best practice adoption and experience sharing. - Successful implementation of HR Service Delivery Model. - Owns service management – NGA and ensures effective and efficient delivery of agreed upon services in quality, time and budget (based on agreed Performance Metrics) -Is responsible for payroll administration for India & Ensures efficiency & accuracy of payroll services - Is responsible for day-to-day HR operations and continuous process improvements - Manages and updates HRMS system - Workday - Manages external HR services vendors as appropriate - NGA, AMEX - Liaises with regional teams for solutions -Ensures delivery of communication to all Colleagues -Responsible for developing the India HR Strategy and its timely execution for HR Benefits & Operations.

Mediclaim Process  Managing Employee related Insurance – Group term life ,Mediclaim & Accident Policy  Sending monthly data to Insurance Company for new joiner along with their family members for enrollment in GMC policy benefits.  Sending new joiner data for benefit in GPA & GTL policy.  Ensuring timely endorsement are passed by the Insurance Company and maintain hard copy of endorsement in records.  Sending resignation data month wise of employee to Insurer for deletion from all the policy benefits.  Making premium payments at the time of renewal of policy.  Handling Cashless & Reimbursement claims, Liasoning with the TPA for submission of claim settlement till final closure.  Solving employee queries related to Mediclaim through emails and calls. Statutory Compliance (PF, PT & ESIC)  Making payment of PF, PT, & ESIC to the government bodies within the TATs  Proper documentation of all statutory challans.  Handling PF withdrawal, transfer of employees, coordinating with PF vendor, sending forms to RPFC office and resolving employees related to PF. Exit Process  Tracking Resignation received and ensuring stop salaries in payroll to avoid recovery from the employees.  Checking of Exit papers received from employees as per the guidelines and ensure that they are complete to enroll them in the upload.  Processing Final Settlement within the TATs

 Issuing Letters related to employment contracts, confirmation, Promotions, Transfer, Experience & Relieving letter.  Issuing Visa & address proof letters upon request of employee  Have Handled Sodexho Meal coupon process from start till end.  Co-coordinating with placement consultants for placements of position in the organization  Vendor Management.  Co-ordination with departments like finance, legal for various activities.  Assisting Reporting Manager in upcoming projects as and when required.  Designing of Various HR related formats – joining kits, exit forms, PMS forms etc.