Shawna Bowin

Main tasks are general accounting tasks--weekly payroll and quarterly payroll taxes, all payables, all receivables, reconciling accounts, reporting to business owners, remitting sales tax to California, Also cover tasks for other office positions when they are absent, such as customer service, ordering, logistics, and supervising production. My favorite anecdote to relay my ability to learn new tasks quickly and accurately is that when I started at JTS, the person who trained me told me she would be out of cell range on her upcoming vacation, so I only had one payroll cycle to learn from and take meticulous notes, then I was completely on my own for the second. I ran that one (and every one since) accurately. During my time at JTS, I've improved processes and controls in accounting, and learned more than I thought possible about the log and shavings industries, and been able to share my knowledge of horses and horse-related business with my colleagues who were less knowledgeable in that area.

Led multi-phase research that took a new product from concept to shipping in nine months (compared to previous product launch of two years) * Research methodology included in-person focus groups, online focus groups, in-person taste testing at a central location, at-home taste testing via online survey * Project management responsibilities included gathering proposals and presenting to the team, working with the vendors (including coordinating two separate vendors into one phase of research —central location test plus focus groups), organizing travel arrangements for people from multiple locations, compiling results from vendors into cohesive presentations, preparing materials for and presenting to varied audiences including executives Coordinated $9 million budget for department * Liaison between Marketing and Accounting departments * Ensured all procedures were followed, including proper contract approvals, signatures, purchase orders, and payment approvals * Tracked projects, communicated accruals to accounting, received financial information from accounting and presented it to members of the department, worked with members of department and accounting to research questions as needed * Came in under budget and without major accounting discrepancies Sole or lead researcher on many projects: * Awareness & Usage studies * Packaging redesign of a major brand * Product launch research * Ongoing product quality testing * SurveyMonkey research on small and large scale Project manager for large research projects—coordinated with vendors and internal stakeholders to make sure deadlines were met and that the projects ran smoothly Analyzed data, created reports and recommendations from survey results for various audiences, including executives

Key Accomplishments: Suggested and led implementation of a purchase order system within the ERP system (previously paper-based), including creating and presenting training materials to employees Suggested and led implementation of online expense reporting system and later upgrade, including testing for usability, and creating and presenting training materials to employees throughout the company Trained as payroll backup, and within two months of beginning training, independently ran two types of payroll runs (weekly and semi-monthly) regularly, including remitting taxes and garnishment to multiple entities Responsibilities: Supervisory duties such as training junior staff and providing and updating procedural documentation, assisting junior accounting staff where needed, offering guidance and suggestions for problem-solving, tracking department metrics, and following up on problem situations turned up by reconciliations Month-end close and monthly financial reporting, including accruals and other journal entries, variance reports to department heads, and reconciling various accounts Account reconciliations for accrual and clearing accounts, including research into issues when necessary Preparing financial statements for annual audit, tax purposes, and annual reports to shareholders Managing use tax returns for two states, implementing process within purchasing module of ERP system, educating internal users on when tax was required Bank account reconciliations, tracking outstanding checks, reporting them to government as needed Partnering with Human Resources to enact changes to associates’ benefits after open enrollment for two years, ensuring associates’ benefits were correct for the upcoming year—perfect accuracy was essential Drafting, editing, and maintaining policies and procedures such as travel guidelines

Key Accomplishments: Suggested and led implementation of ACH payments, which saved the company money in bank fees and check stock, and time in processing, reconciling, and answering vendor inquiries Improved company’s Dun & Bradstreet credit rating by working with D&B to determine which categories were deficient and working with vendors to improve their reporting of our company Responsibilities: Accounts Payable duties, including processing invoices for payment, processing ACH, wire, and check payments, and other duties such as clean-up of clearing accounts and reconciling vendor statements Drafted, edited, and maintained travel guidelines and other policies and procedures

Accounts Receivable Duties: - Enter cash receipts into ERP system (JD Edwards) - Create reports of deductions our customers took when paying - Run invoices daily Front Desk Duties: - Answer phones, including consumer inquiries and comments - Receive visitors - Other duties, including preparing for meetings (onsite and offsite), ordering supplies, etc. Assist with Accounts Payable when needed

Temporary Accounts Payable Assistant Initially scheduled to be a two-week assignment, extended to six weeks Assisted with Accounts Payable: - Opening mail, stamping date received - Matching invoices to POs or other approval documents - Entering vouchers into ERP system (JD Edwards) - Matching printed checks to their backup documentation - Filling

Transcribed veterinary pathology reports for multiple doctors with various accents Typing speed 100+ wpm

Various office duties including typing agendas and minutes, filing, answering phones Managing professor evaluations including administering them in the classroom and processing after Hosting events on behalf of the Academic Dean