Shanti Nadarajan

• To assist in preparing monthly Payroll and Statutory payment for employee • To update timesheet population and collection • To tracking and update for leave and benefits entitlement management • To assist the HR team in managing recruitment and selection as well as internship programs to meet the organization manpower’s needs; • To support hiring process: posting job ads and organizing resumes and job applications • To scheduling job interviews and assisting in interview process • To protects organization’s value by keeping information confidential • To complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions; • Responsible for the preparation of Letter of Offers and Employment Contracts for new joiners and Contract Extension; • To manage the onboarding of new hires, confirmation, and offboarding /clearance for resigns, including conducting exit interviews; • To maintain master list of all employees in the HRMS system and recruitment database; • To maintain staff leave, medical, claims & attendance / absenteeism records; and • To preparing new employee files and other ad-hoc administration duties as required. • Spearheaded the planning and execution of IT issues, office maintenance, front office reception, building maintenance, courier services, employee parking benefits, cleaning services and all other admin related matters, including purchasing of office stationeries and electrical equipment. • Recommend, implement, negotiate and work closely with contractors on office renovation works and office relocations Review and recommend on company’s general insurance policies and motor vehicles policies with the appointed 3rd party vendor. • Initiate and manage, together with the Finance Department on asset tagging, asset reporting etc. • Monitor and administer the IT team who updates and keep track of office asset management.

HUMAN RESOURCE • Participated in the recruitment process by posting job ads and organizing resumes and job applications; • Assisted with recruitment and training of new employees, while also monitored the productivity of current employees. • Ensured background and reference checks are completed • Oriented new employees to the organization (setting up a designated log-in, workstation, email address, etc.) • Prepared HR documents, e.g. employment contracts and new hire guides • Provided superior customer service to employees by addressing all questions and concerns. • Assisted payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules) Record Maintenance • Organized and maintain personnel records & maintained current HR files and databases • Updated and maintained employee benefits, employment status, and similar records • Maintained records related to grievances, performance reviews, and disciplinary actions • Performed file audits to ensure that all required employee documentation is collected and maintained • Completed termination paperwork and assisted with existing interviews Administration • Oversee all administrative tasks in the office compliance with company established policies and procedures and statutory requirements. • Assisted in securing necessary permits for the company expatriate staffs, as and when required. • Coordinated and maintained office furnishing, equipment, and supplies, and provided administrative support for the maintenance of the telephone, communication and computing system. • Provided secretarial and administrative support to management and employees. • Provided administrative support by arranging travel and accommodation for internal & external employees and other external contacts. • Performed reception duties, address all general inquiries, and attend to office security matters. • Arranged company events such as Meetings, Annual Dinner & Company Trip

• To ensure material requisition form are issued accurately as per request by getting the quotations, to confirm the stock, price validity & delivery date. • To inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices and payment terms to ensure agreement with purchase order and dispose of discrepancies. • To maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution. • To assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices. • To prepare and process various forms involving change orders, exception reports, Supplier Evaluation Report and other buying procedures; price requisitions as required. • To perform secretarial work to assist and relieve supervisor of clerical duties; screen mail and compose correspondence based on general instruction and other related duties.