Shamseena shameer

1. Ensure the timely ordering of the day to day requisitions received from End User, by using the software used for the procurement and the supply chain. 2. Monitor requisitions entered in Company’s software, Purchasing and Inventory System from vessels and generate ‘Request for Quotation’ from Approved suppliers, implementing Company’s relevant policies, procedures and initiatives. 3. Analyze quotations on a value cost basis commensurate with Quality and availability in order to ensure cost efficiency. 4. Raise ‘Purchase Orders’ once the End User approves the RFQ and track ‘Purchase Orders’ from Supplier via warehouses and freight forwarders till delivery on-board vessel. 5. Assist the Accounting function for disputed invoices related to Material items and Freight forwarding. 6. Assist the End User/ Superintendent in the preparation of the budget. 7. Ensure the goods/services delivered is in compliance with International Rules and regulations applicable the End User, (SOLAS, Wheel mark, etc.) 8. Report to the Head of Purchasing any specific vessel requirements. 9. Coordinate the purchase of Lube Oil to the vessels in order to ensure smooth delivery without delays and issues. 10. Evaluate in cooperation with the Marine Purchasing Officers & Head of Purchasing various suppliers in order to maintain cooperation with the most valuable suppliers for the company. 11. Monitor and manage suppliers’ performance and lead suppliers’ improvement programmes in order to enhance competitiveness and progress. 12. Apply the most appropriate Purchasing strategies, including efficient procurement processes and supplier-base management, wherever possible ensuring fair and free competition between potential suppliers. 14. Arrange freight shipments, coordinate emergency repair needs, pick-ups and deliveries in a cost effective and timely manner to respond to customer needs and keep abreast of department of Transportation shipping regulations.

Experience with Qatar Navigation QPSC Milaha - Contractor staff (Feb 2022 to date) · Identify the scope of work of the business units and source competitive Suppliers from the open market. · Initiate for the Vendor Registration of new Suppliers for onboarding into Milaha’s Supplier database. · Processing of RFI/RFQ/RFP. · Prepare Comparative Statement upon receiving the proposals and forward to the Supervisor for review and further processing. · Evaluate new Contracts to ensure that the Terms and Conditions are in line with the existing Contracts and notify on the amendments if any, to the stakeholders for endorsement. · Negotiate T&C’s in the Contract with the Suppliers to bring the same in line with Milaha’s T&C’s. · Assist supervisor for the preparation of Addendum. · Assist Supervisor for the preparation of Award Letter & Summaries. · Perform other job-related duties as assigned. · Reviews purchase requisitions for completeness, correctness and clarity and actions as assigned · Prepares and sends out Requests for Quotation to suppliers. · Supports market research to ensure availability of required products and services and develops sourcing plans accordingly · Receives and performs technical and commercial evaluation of the quotations/offers against the item specifications and the required delivery schedule. · Equipment purchase, develop and maintain Service Level Agreement (SLA)   · Participates in negotiation activities with selected suppliers. · Business correspondence and technical evaluations via electronic emails / telephone communication with suppliers, internally, with end-users and within the Department for further clarifications to ensure accuracy of supply and required delivery lead time. · Performs other duties as assigned from time to time by procurement and contracts management.

Review request from various Departments and initiate for Request for Quote (RFQ) / Request for Proposal (RFP). Evaluate quotes and process orders against best proposal. Process critical orders and expedite with Suppliers to ensure On Time Delivery (OTD) and to prevent any hindrance in the planned tasks. Exploring market research to find new Suppliers and obtain all relevant documents for Quality approval to register the Company data base. Investigate on the rejected spares and liaise with responsible parties (Supplier/Freight Forwarder/Receiving Quality/End User) for resolution. Evaluate Suppliers based on price, quality, and delivery speed. Meeting with Vendors to learn about products, services, and prices. Performs other related duties such as special assignments and annual major objectives as required. Proactively liaising between Suppliers and Team members to resolve purchasing issues, ensuring an accurate and timely delivery of supplies by initiating meetings and Conference calls. Managing a range of preferred Suppliers, developing positive Supplier relationships aligned to our business needs. Clearing Invoice disputes. Close Co-ordination with the Suppliers and various sections within the Organization for resolving the issues arising in the course of procurement. Identify the scope of work of the business units and source competitive Suppliers from the open market. Prepare Comparative Statement upon receiving the proposals and forward to the Supervisor for review and further processing. Evaluate new Contracts to ensure that the Terms and Conditions are in line with the existing Contracts and notify on the amendments if any, to the stakeholders for endorsement. Negotiate T&C’s in the Contract with the Suppliers to bring the same in line with Emco’s terms & conditions. Assist supervisor for the preparation of Addendum. Assist Supervisor for the preparation of Award Letter & Summaries.

Research for potential vendors. Compare and evaluate offers from suppliers. negotiate contract terms of agreement and pricing. Track orders and ensure timely delivery. Review quality of purchased products. Enter order details (eg. Vendors, Quantities, Prices) in to internal data base. Maintain updated records of purchased products, delivery information’s & invoices. Prepare reports on purchases, including costs analysis. Monitor stock levels and place orders as needed. Coordinate with warehouse staff to ensure proper storage. Attend trade shows and exhibitions to stay up to date with industry trends

Searching, Identifying & enrolling Potential vendors for surgical & clinical materials in the market throughout India.. Compare, evaluate, Negotiate on terms of agreement and price. Track orders and ensure timely delivery &Review quality of purchased products. Keeping & Maintaining of internal data base. Monitor stock levels and place orders as needed. Oversee the processing of dental claims coordinate with dental insurance companies to ensure claims are paid. Organize and oversee supply purchase, equipment upgrades and operation expenses. Complete administrative functions including bank deposits revenue posting, staff payroll and invoice processing. Write business correspondence and reports. Stock maintenance and place stock order accordingly. Ensure materials and surgical equipment’s available in store.Monitor staff benefits accounts and settlement of final dues to the resigned staffs. Process invoices, Purchase orders, Sales Tax and Credit Memos through Oracle software. Maintain the general ledger operations. Support the month end close process. Audit, process and pay vendor invoices in an accurate and timely manner. Reconcile invoices to purchase orders and bill customers. Resolve AP and AR problems with vendors and customers. E-filling of Vat Returns, Sales Tax, Income Tax returns.