Shamila Ashraf

Managing Purchases: Overseeing the buying of supplies, equipment, and services needed by the school, ensuring timely and cost-effective procurement. • Vendor Relations: Selecting and maintaining good relationships with suppliers to ensure quality and timely delivery. • Compliance: Ensuring all procurement activities follow school policies and legal requirements. • Coordinating with Departments: Working with different departments to understand their needs and ensure timely delivery of goods. • Cost Control: Implementing cost-saving measures and optimizing budgets. • Inventory Management: Monitoring stock levels to avoid shortages or excess inventory. • Reporting: Preparing reports on procurement activities and providing insights to improve processes.

Duties and Responsibilities: • Tracked orders from inquiry to shipping, ensuring seamless operations. • Managed freight coordination and negotiated shipping costs. • Handled customer and supplier relations, acting as a key point of contact. • Organized customer visits and prepared product catalogues. • Supported the sales team in achieving targets through efficient order management. • Maintained accurate sales records and provided financial data for cash flow forecasting. • Prepared comprehensive sales reports and provided strategic insights to management. • Managed office operations, including scheduling meetings, handling correspondence, and organizing files. • Provided administrative support to senior management, including preparing reports, presentations, and meeting minutes. • Acted as the first point of contact for clients and visitors, managing reception duties with professionalism. • Coordinated travel arrangements, appointments, and calendars for senior executives. • Maintained accurate records of contracts, purchase orders, and vendor agreements. • Processed incoming and outgoing communications, including emails, calls, and mail. • Assisted in organizing company events, internal meetings, and training sessions. • Ensured compliance with company policies and procedures in daily administrative tasks.

Duties and Responsibilities: • Assisting the sales team, focusing mostly on managing schedules and the distribution of any sales documentation. • Preparing and then follows up on any sales quotations made for clients, negotiating terms with the client at a cost best suited for them. • Responding to any online or telephone queries in a calm and friendly manner. • Preparing presentations and catalogues to represent during new client visits. • Planning of participating in textile-based exhibition. • Liaise between other departments and the client to provide the service most suitable to the client’s needs, cost, and time restraints. • Closely working with the Sales team to assess the progress of the department and develop Sales strategy accordingly. • Making of reports on progress within the department and outline any developed strategies to improve.