Sarah Camilleri

Project Proposals • Receiving and responding to internal and external quotation requests for existing and new clients. • Coordinating and tracking proposal development, for issuing to consultants and condominium board trustees. • Coordinating site and existing equipment reviews, obtaining submittals and quotations from subcontractors, suppliers, and energy providers, developing cost estimates, and generating proposals ranging from $10,000 to $1.2 million. • Generating and editing proposals to ensure clear communication, accurate terminology and grammar, effective visual presentation, and adding relevant scope of work and equipment details for final review and pricing. • Responding to follow-up questions from clients and board members following the issuing or presenting of proposals. Tenders and RFPs • Capturing specific tender and RFP or RFQ submission requirements, identifying tasks and timelines, assigning responsibilities, and tracking progress to ensure timely delivery of hard copy or electronic submissions. • Completing tasks and objectives, including bonding, quotations, labour rates, and material and subcontractor details. Development & Improvements • Reviewed and categorized 3 years of proposals. Identified trends within successful proposals, and areas for improvement. • Documented and improved procedures for efficiency and tracking • Developed and designed new proposal templates with project scheduling, warranties, energy savings and incentives, site and equipment photos, scope descriptions, and selection options for clients. • Reviewed and improved proposal Terms and Conditions, to ensure terms reflected project, not service or maintenance, constraints, and to clearly define client and company contractual responsibilities. • Developed process manuals, vendor directories, and communication templates, i.e., for work access in resident suites.

Team Management/Coordination • Provided administrative support to 5 project engineers. Coached onboarding engineers. • Facilitated team meetings; determined and presented agenda items. Coordinated division meetings. • Produced manuals, reference guides, and tools to support project team, Maintained Project, CCDC contract, report, and meeting record repositories. Project Proposals • Redesigned the proposal management tool. Identified gaps and followed up with engineers. • Created and maintained Projects Vendor Directory with 1000+ contacts for developing quotations. Planning and Preparation • Coordinated items for awarded projects e.g., Bonding, Building Permits, Notices of Project, ESA applications, Certificates of Insurance, and WSIB. • Set up new projects in financial software for progress billing and holdbacks. Executing Projects • Provided administrative support for 30+ projects on average, with durations ranging from 2 days to 12 months and contract values from $5,000 to $1.3 million. • Scheduled 22 mechanics and plumbers to direct resources and capture work notes and hours. • Improved and maintained the scheduling management and project management tools for team use. Ran and analyzed project tracking reports. Billing • Coordinated and issued monthly billing for 20+ projects ranging from $100K to $750K in total. • Generated invoice packages with rationale reports connecting billing amounts to completed work for Certificates of Payment. Commissioned Stat. Declarations. Closing Projects • Coordinated equipment start-up reporting, labor and equipment warranties, closing building permits, Certificates of Substantial Performance, Certificates of Publication, Holdback release, closeout documentation, and closing projects in financial software.

Project managed several large office re-configurations, have performed 700 ergonomic assessments to date, designed new workstation areas, Management Co-chair of the Joint Health and Safety Committee, developed ergonomics training module...