Sarah Fahad

Provide high level of Administrative, and clerical support to the Projects Leaders. Compose transmittal letters and reply to routine correspondence. Prepare and maintain confidential company documents such as minutes, management information items, letters and memos. Creates and maintains filing systems, records, and indices, including files of a confidential nature. Keeps reference files and policy manuals up-to-date by adding and deleting obsolete information. Ensures the accuracy and completeness of all documents, forms, and requests submitted. Operates reproduction machines, fax machines and other office machines as required. Relieves engineers of routine work and data collection. Ensure a cohesive team work with projects administrators and projects managers. Maintain excellent service ability to the entire team. Retrieve files as requested by employees and management. Liaise with Engineers and Contractors as required.

Responsible for handling correspondence, records, filing, telephone calls, reception duties, analyzing and summarizing data and statistics and other related duties as required. Effective performance requires a thorough understanding of Saudi Aramco's clerical procedures and policies as well as an understanding of the operations of the functional area. In addition, the ability to handle confidential material and information is also necessary. Performing various regular statistical functions and clerical/administrative duties, which include gathering and summarizing data, preparing reports, handling correspondence and calls, creating and maintaining files and records, and other related tasks. Provides work direction to lower classified employees as required. Operate a personal computer to satisfactorily perform work assignment using MS Office applications. Prepares reports presenting statistical information and findings. May also prepare reports on source material and supply factual information to assist in the interpretation of the statistical information compiled. Prepares tables, indices, charts, graphs and other visual aids for use in statistical presentations. Running a range of standard reports, developing the presentation of information, and other support duties. With ability to possess good work habits, a strong work ethic, and adhere to company work hours, policies, and standard business etiquette.

The essential function of this position is to provide high-level administrative, secretarial and clerical duties for the staff. This position requires initiative in being able to anticipate the needs all duties require a high degree of confidentiality. Maintain appointment calendar, resolve schedule conflicts, and schedule meetings. Receive visitors and phone calls, tactfully determines the nature of the call, and refer to appropriate individual or handle the business personally. Perform the role of timekeeper for the Division, ensuring compliance with the annual vacation plan and avoiding high season shortages. Typing all kinds of correspondence, reports, and Aramco forms. Receives incoming mail, sorts, and logs and distributes as requires. Receives outgoing mail, logs and distributes. Performs any other clerical or miscellaneous duties as requested by the supervisor. Handles routine inquires, replies to verbal and written requests for information over the phone, through Email, CRM, B2B through SAP system. Provide HR various support, and supports the key processes in their assigned area performing such duties as the distribution, follow-up, and the close-out of documents, forms, and applications for personnel actions. Being able to function in situations requiring tact, discretion and good judgement and have excellent human relations skills. Coordinate planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete of acceptable standards. Handle employee's flight booking, related travel arrangement and expense reports. Maintains office supplies as necessary.

All about Installing hardware and software systems Maintaining or repairing equipment Troubleshooting a variety of computer issues Setting up computer security measures Configuring computer networks Offering technical support on-site or via phone or email