Sana Chihi

 Act as the point of contact among executives, employees, clients and other external partners  Manage information flow in a timely and accurate manner  Manage executives’ calendars and set up meetings  Make travel and accommodation arrangements  Rack daily expenses and prepare weekly, monthly or quarterly reports  Oversee the performance of other clerical staff  Act as an office manager by keeping up with office supply inventory  Format information for internal and external communication – memos, emails, presentations, reports  Take minutes during meetings  Screen and direct phone calls and distribute correspondence  Organize and maintain the office filing system

 Research potential vendors  Track orders and ensure timely delivery  Update internal databases with order details (dates, vendors, quantities, discounts)  Conduct market research to identify pricing trends  Evaluate offers from vendors and negotiate better prices  Prepare cost analyses  Maintain updated records of invoices and contracts  Follow up with suppliers, as needed, to confirm or change orders

 Book reservations  Handling incoming calls and other communications.  Managing filing system.  Updating paperwork, maintaining documents, and word processing.  Helping organize and maintain office common areas.  Performing general office clerk duties and errands.  Organizing travel by booking accommodation and reservation needs as required.  Coordinating events as necessary