Ruta Jhaveri, MSCM

• Finalized over 350 nos. of contracts and processed their purchase orders every year averaging total annual procurement expense of around $1.2 million • Introduced an online e-bidding tool ‘Ariba Spend Management’ which resulted in maintaining the transparency of RFP/RFQ, development of healthy competition amongst the bidders and in turn fetching better savings of additional 6% - 10% for most of the contracts • Developed a database of over 200 strategic suppliers while segmenting each based on volume of spend and risk variables which helped in systematic selection of suppliers for tenders • Managed transition and registration of over 500 + suppliers in under one month during the ERP transition without disruption in service continuity • Implemented business controls/ processes such as service level agreements, periodic review meetings, supplier performance surveys and change management which drastically reduced company's liability and contractual risks and encouraged continuous improvement with the vendor community • Developed and implemented budget monitor system on Excel to capture the real time expenses versus the sanctioned budget for pro-active cost control leading to saving of 16 % in budget of FY 2016-17 • Developed and defined the Key Performance Indicators for procurement process as a requirement of ISO leading to reduction in purchase administrative costs by 5% • Successfully reduced the rates of all Maintenance Contracts by 8% - 10% depending on product category by comparing the scope and rates with nearby industries and market prices • Managed capital budget collation, capitalization and asset verification of the entire unit and was solely responsible for getting budget approval from corporate office • Adopted a consistent approach in evaluating existing suppliers through the use of standardized process, guidelines, and an open concept feedback mechanism that focuses on continual improvement

• Introduced the clause of bonus along with milestone based payment in contracts to improve the workmanship resulting in completion of 35 % projects ahead of agreed timeline • Resolved the issue of monopolistic approach of suppliers by introducing new competitive lot for specialized jobs • Improved resource usage to 7% by standardizing reconciliation of free issue materials • Developed a new filing system by standardizing procedure for record keeping that reduced paperwork by 50 % • Supervised RFQ’s, RFP’s, and other tender documents • Arranged emergency shipments to prevent unscheduled manufacturing downtime • Conducted inter-departmental audits to ensure the compliance of Quality Management System standards • Formed procurement procedures for compliance to ISO 9001:2008 and later to ISO 9001:2015 • Streamlined requirements of planning deliverables such as project schedule, material requisition, project specification, etc. by creating standard templates for different stages of project which resulted in reduction to bidding cycle time from 12 days to 8 days • Created and monitored analysis spreadsheet for departmental performance data to identify opportunities and avoid potential risks • Performed site inspections during construction for quality check • Resolved the discrepancies raised by accounting personnel for smooth processing of invoices