Ruslan Makhlychev

Providing the delivery of small packages of commercial cargo (30 to 10000 kg) to customers, mostly specializing in industry automation electronics like frequency converters, input modules, switchers, terminal blocks, PBCs, and many more of brands like Siemens, ABB, Schneider, Rockwell, Allen Bradley, Danfoss, Vacon, Harting, Weidmueller, Wago, Rittal, Phoenix Contact (usually 30-100 positions in 1 order): • Documentation validation and preparation for international shipments: international contracts, import/export declarations, invoices, packing lists, certificates of origin, certificates of conformity, and more; • Agreement negotiation and finalizing in line with the company policies and external regulations, legal support; • Developing and maintaining relationships with existing customers to ensure a high level of service is provided; • Coordinating and supporting operation logistics, customs clearance, accounting, and legal departments to provide the effectiveness of provided services, problem-solving; • Developing a sales plan for LTL logistics company; • Exploring the market for business opportunities, constantly expanding the pool of customers; • Newcomers teaching and developing; • Employees visa and banking support. • General office management on demand: working with external contractors, building management and government entities to ensure the office is well-maintained and all the works are completed in line with local regulations.

Providing full support for foreign companies to establish a new business in the Dubai mainland, serving as a liaison between the new business and government entities and authorities (such as DED, MOFAIC, UAEICP, GDRFAD, MOHRE, Dubai Municipality, Land Department, Dubai Customs and more): • Verification of the investor account at invest.dubai.ae website; • Purchasing the P.O. Box; • Reserving the trading name; • Getting the commercial license and signing the Memorandum of Association; • Obtaining establishment card; • Obtaining entry permit (e-visa); • Requesting the changing status; • Application for a medical test; • Application for biometrics; • Residency issue; • Visa stamping (not required since December); • Receiving the Emirates ID; • Application for pre-approval to open the business account; • Opening a business bank account; • Opening a personal bank account; • Obtaining the personal number in MOHRE; • Obtaining an E-Signature card; • Obtaining labor business card; • Company update at the Ministry of Labor; • Handling the office inspection.

Supporting the customers’ Supply Chains by providing international door-to-door shipment (FCL/LCL/breakbulk/tank containers/Project Cargo) according to customer’s needs, including: • Shipment planning and delivery planning. • Requesting the allocation of containers for loading at railway stations / sea ports or factories in requested country (mostly China). • Labeling and loading inspection. • Document inspection and preparation, required for rail- and seaway transportation, such as invoice, packing list, sea bill of lading, release, SMGS, railway specification, certificate and declaration of conformity, and technical description of goods for submission to customs clearance. • Working out the visits at the terminal to pick up the containers. • Planning and processing trucking delivery to the customer’s requested location. • Adjustment of receivables and payables. • Controlling customs clearance procedures, like filling out customs declarations, and submitting them to the customs authorities, and attending customs inspections. • Problem-solving regarding the shipments.

Developing the company’s presence and brand recognition in the Moscow region, including: • Carrying out marketing research of the market of transport services. • Development and implementation of the organization's marketing campaign (short sea, deep sea, door-to-door). • Brand promotion at industry exhibition events in Moscow. • Personal meetings with specialists and heads of organizations both on the part of the contractor (identifying needs, presenting the company, working with objections, discussing the terms of cooperation) until the moment the application is formed, and on the part of the customer (identifying the product line and potential of the supplier, discussing the terms of cooperation, filing objections, working out commercial offers); • Telemarketing (cold calls). • Working with the specialists of the company after receiving applications from the client. • Reports preparation in English for the CEO and heads of the parent organization in the Netherlands.

Functional responsibilities: • Communication with clients following the company regulations. • International transportation organization, working with transport agents. • Processing requests from clients. • Rates calculation and quotation. • Commercial offers preparation for new and existing clients. • Logistics services market monitoring for price updates. • Choosing a reliable and cost-effective carrier. • Working with documents at all stages of cargo movement (analysis of foreign economic contracts, verification of incoming documents, preparation of documentation for the declaration department, customs clearance control). • Accounts receivable control. • Work in 1C.

Functional responsibilities: • Feasibility study of the investment project. • Description based on the financial model of the revenue side of the project in Russian and English. • Elaboration of risks, legal environment and project restrictions. • Translation of foreign regulations into Russian. • Drawing up a business plan for the project of establishing a foreign agency company.

Functional responsibilities: • Analysis, critical evaluation, description and optimization of the logistics business processes of the organization, developing SOPs. • Market analysis and searching for potential customers requiring industrial project transportation. • Preparation of an analytical report on the studied sector to be discussed with Sales Department and Board of Directors. • Commercial offers preparation for clients. • Study of project documentation to suggest project organization. • Project costing. • Looking for optimal solutions to customs classification to move elements and units of stations over the customs border. • Looking for carriers to manage oversized cargo. • Daily progress report.

Functional responsibilities: • Acceptance of goods to the warehouse in terms of quality and quantity. • Completing all kinds of warehouse operations: accepting, marking, barcoding, picking, packing, storing, inventorying. • Filling the acts and other documents. • Registration of defective cargo. • Quality control of the picking process by the warehouse staff.

Functional responsibilities: • Warehouse and inventory planning. • Calculation of tariffs for road transport, quotation. • Searching for truckers to transport goods from the warehouse to the customer's door.