Rexana Caruana

Monitoring employee absence and turnover to identify trends and deal with same. Liaising, supporting and advising management at all levels across the business on all HR related matters, ranging from general queries, grievances to disciplinary investigations and legal case preparation. Maintaining and ensuring all files and HR systems are up to date and accurate. Weekly reporting to the HR Manager on all HR issues in my bases. Contracts, payroll and references. Legal case preparation for local litigation across Europe. Travelling across Europe to meet with employees on general employment matters, attend interviews and employee negotiations.

Compiling and preparing reports, presentations and correspondence. Effecting payments to suppliers while ensuring that payments are issued in a timely manner. Booking and arranging travel, transport and accommodation. Managing diary and organising meetings and appointments. Taking part in important meetings and taking minutes. Conducting or preparing any research that the Chief Executive Officer may require. Monitoring CEO's social media and replying on his behalf. Multiple daily, weekly and monthly reports providing stats for CEO. (crypto, recruitment, training courses). Liaising with suppliers and maintenance workers as to take care of his properties. Issuing and coordinating maid schedules for his properties and office. Providing client details and allocating reports for consultants. Solving office issues for personnel.

Coordinating office activities and operations to secure efficiency and compliance to company policies. Keep stock of office supplies and place orders when necessary. Manage agendas/travel arrangements/appointments for the upper management. Manage phone calls and tackle e-mails. Create and update records and databases with personnel, financial and other data. Submit timely reports and prepare presentations/proposals as assigned. Organizing and maintaining spreadsheets with client data. Dealing with exporting and importing of couriers. Managing databases and filing systems. Uploading articles and press releases on company social media. Organizing paperwork and HR documents for new course joiners, presenting and chasing accordingly. Organizing any maintenance or work being done at the office. Organizing transportation, accommodations and swab tests for new foreign employees.

File maintenance of active and inactive personnel files (filing, copying, scanning, sending and retrieving files from storage among other tasks). Entering employee data and updating employee records into computer database. Compiling and maintaining paper, digital and electronic employee records.