Rana Ali

Interfaces with Product Line Planning Manager to plan and prioritize purchasing activities. Reviews planned orders, creates requisitions for purchased items, and manages approval process. Transmits and prioritizes approved purchase orders and supporting documents to supplier. Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers. Tracks orders and confirms system lead times, delivery dates, and costs. Reviews, updates, and maintains purchase orders until they are closed. Ensures orders adhere to supplier agreements and contracts; reports nonconformances. Leads finance and logistics staff in resolving reception and invoice discrepancies. Identifies opportunities and implements actions to achieve efficiencies. Contributes to consolidation, reduction, and rationalization of the local supplier base.

• Receiving Planning purchase requisitions for Customers (Zara-Massimo Dutti- Cortefiel-BMB-MTM-Oscar). • Placing orders for Fabric & Lining with vendors at (Italy-Turkey-Spain-India-UK-China-Hong Kong-etc...), and start the negotiations with the vendors regarding the payment term and shipping term. • Preparing the L/C Applications, & the transfers’ applications, and then following up with the finance department till receiving the bank swifts. • Monitoring orders through routine follow up. • Projecting potential delays and relay this information to the operating units. • Communicating with logistic departments to arrange for shipping, and check about the available vessels and its ETD and ETA. • Communicating with clearance departments to ensure all the requested documents are available in order to deliver the goods to our warehouse on the requested date. • Making sure that all incoming shipments are checked for quality and quantity. • Communicating with vendors incase goods are not satisfactory for replacement or re-funding. • Making sure that the purchasing document cycle has been closed. • Communicating with accounting department to make sure that all related payments have been processed. • Making sure that follow-up reports are daily updated. • Preparing the documents needed for the warehouse before shipment coming. • Insert the PO details to Axapta System, also getting the receipt list which should be sent to the warehouse before shipment coming from Axapta System.

Main Job Tasks and Responsibilities : * Working as Purchasing Coordinator with Suppliers as (Cisco ,Zhone ,Toten, Premium-Line ,Full ,Fluke ,APC; * Responsible for all the Financial Statements for all the above mentioned Suppliers * Verifies inventory locations and availability for shipment against requirements specified in purchase orders. * Reviews inventory position daily and weekly against outstanding orders and sales forecasts and takes action to expedite inbound shipments to meet customer demands. * Works with supervisor to effectively resolve inventory or order discrepancies that are outside of his or her control; * Ensures that goods are shipped in the most timely and efficient manner according to documented processes, including planning the transportation route and payload, selecting the mode of transportation, tendering the order for transportation, and tracking the shipment from pick up through delivery all the while targeting cost reduction, freight savings, service and contractual requirements. * Organizes and maintains hard copy and electronic documentation supporting order fulfillment, distribution means, pricing, and contractual obligations. * Initiates overcharge/undercharge freight bill claims with carriers and tracks reconciliation of the same per regulatory standards, * Re-routes freight as needed to meet demands and minimize costs . * Performs various other duties as requested.

year of graduation : 2009 * Grade : Good