RaliAllahu Mohamed Ali

1) Responsible for receiving non-trading purchase inquires from all the departments. 2) Obtaining necessary confirmations to execute the inquiry 3) Responsible to receive competitive quotations within agreed time limit. 4) Arranging “ESTIMATE TABULATION SUMMARY” and recommending the best supplier at procurement angle 5) Obtaining necessary approvals to execute the order 6) Responsible to Prepare LPO’s 7) Responsible to coordinate with finance department on suppliers’ payment terms for non trading purchase 8) Completing the approval cycle required for the local purchase order. 9) Confirming the order with the supplier 10)Responsible for providing non-trading purchase orders with required documentation to finance department for payment process & following up with payments. 11) Coordinating with the supplier and arranging the delivery 12) Informing the supplier for any discrepancy, if necessary. 13) Responsible to Prepare RCP for all non-trading local purchase orders. 14) Responsible for departmental filing; 15) Filing duplicates of local purchase orders 16) Filing Department wise miscellaneous quotations for each purchase. 17) Coordination with the finance department and opening credit account with suppliers whom we often purchase. 18) Maintaining a database for the suppliers for daily reference 19) Sending weekly report of pending local purchase order status to the management. Perform any other tasks that may be assigned from time to time by the superior.

1) Enquiries Receiving, Registering, Forwarding Enquiries to Suppliers. 2) Reminder, Clarification & Correspondence related to the enquiries 3) Estimation & Offer Preparation Etc. 4) Purchase order preparation 5) Submitting Technical Documents 6) Other Miscellaneous works related to Appointment, Hotel Booking, Gate pass Preparation & Visa Preparation 7) Performed administrative and secretarial duties with wide latitude for exercising discretion and judgment. 8) Prepared letters as instructed and in accordance with precedent and directed mail to other staff members for their action. 9) Studied reports received, checked and compared with previous reports and other data, and brought to the attention of the executive significant items, changes, errors or omissions. 10) Maintained for the executive up to date management manuals, directives, organizational charts and kept the executive informed of changes. 11) Set up and maintained office files and kept correspondence and reports available for reference and efficient operation of the office. 12) Took and transcribed dictation, typed and maintained office records. 13) Answered telephone and replied to questions in accordance with general instructions and referred calls to appropriate staff member.

1) Enquiries Receiving, Registering, Forwarding Enquiries to Suppliers. 2) Reminder, Clarification & Correspondence related to the enquiries 3) Estimation & Offer Preparation Etc. 4) Purchase order preparation 5) Maintaining Registers & Filing 6) Submitting Technical Documents 7) Quoting Online enquiries thru TEJARI.com 8) Inventory Handling by using AccPac (such as Invoice Posting, Material Transfers, Posting of Foreign & Local Purchase etc) 9) Other Miscellaneous works related to Appointment, Hotel Booking, Gate pass Preparation & Visa Preparation