pradeep gupta

Managed AR clearing processes, posting customer payments received through bank transfers, checks, and credit cards in SAP. Matched incoming payments to open invoices to minimize outstanding receivables and maintain an accurate reflection of customer balances. Automated and Manual Clearing: Utilized SAP’s automated matching tools for invoice-to-payment matching, optimizing process efficiency and reducing manual errors. Handled manual clearing by investigating discrepancies such as partial payments, overpayments, or missing invoice numbers, ensuring prompt resolution. Dispute Management: Identified and addressed discrepancies during AR clearing, such as short payments or disputed charges. Coordinated with collections and customer service teams to resolve issues, issuing debit/credit memos where necessary to maintain financial accuracy. Reconciliation & Reporting: Conducted regular reconciliation between AR sub-ledger and general ledger using SAP reporting tools, ensuring accuracy for month-end and year-end financial reporting. Aging Analysis & Bad Debt Provisioning: Monitored receivable aging to track overdue accounts, supporting accurate bad debt provisioning and enhancing cash flow forecasting.

Managed the end-to-end process of dealer claims, including provision, review, and follow-up with partners and Branch Managers to ensure timely submissions.

I was working as billing executive. Preparing distributor invoices in SAP. Creating sale’s Order as per proforma invoice. Creating CN/DN in SAP. Generating E-way bill manually against invoices.

Invoice Verification and Validation: Verified vendor invoices for accuracy, including matching amounts to POs and GRNs, and confirming terms and conditions before processing payments. Flagged discrepancies for resolution with vendors to maintain accurate records. Three-Way Matching: Performed three-way matching for invoice validation, ensuring alignment between PO, GRN, and invoices, effectively preventing overpayments or fraudulent entries. Payment Processing and Execution: Scheduled and processed payments through EFT, ACH, wire transfers, and checks, depending on vendor requirements. Oversaw payment execution, ensuring timely and accurate payments in the correct currency. Accounts Payable Ledger Updates: Updated the AP ledger post-payment to reflect cleared invoices, maintaining accurate outstanding balances and supporting monthly reconciliation processes. Reconciliation & Financial Reporting: Ensured accuracy in AP records, supporting month-end reconciliations and contributing to comprehensive financial reporting for management. Employee Reimbursement Verification: Reviewed and verified employee reimbursement requests, ensuring compliance with company expense policies and completeness of documentation (receipts, approvals). Approval Workflow Management: Processed reimbursements through structured approval workflows in ERP systems (e.g., SAP), obtaining necessary approvals for expense claims before payment. Timely Payment Processing: Facilitated accurate and timely payment of reimbursements through direct deposit or payroll, supporting employee cash flow and maintaining efficient processing cycles.

Daily Transaction Matching: Conducted daily bank reconciliation by comparing bank statement transactions with internal records in SAP, validating all deposits, withdrawals, transfers, and fees to ensure accuracy. Outstanding Item Management: Reviewed outstanding items such as uncashed checks and deposits in transit, ensuring timely follow-up to clear these items and maintain accurate account balances. Discrepancy Identification & Journal Entries: Investigated discrepancies between bank statements and internal records, creating adjusting journal entries for any timing differences, bank fees, or errors to maintain financial integrity. Fraud Detection: Monitored transactions daily as part of fraud detection and prevention efforts, spotting suspicious activities and implementing corrective actions to strengthen cash handling controls. Journal Entries & Adjustments: Prepared daily journal entries for bank charges, interest income, and other adjustments, ensuring accuracy of cash accounts and reflecting real-time bank balances in the general ledger.