Prabhat Mohan

Inventory Planning for the perfumes, Skincare and Makeup at the company's 12 retail shops and ecommerce in UAE. • Order and manage inventory across the retail outlets to optimize shelf availability while minimizing costs. • Plan and manage stock replenishment from the Regional Distribution Center in Dubai to the local Distribution Center and shops across the United Arab Emirates. •Manage the 3PL service providers and internal stakeholders to schedule shipments as per the Supply and Distribution Plan. • Generate purchase and sales orders on SAP to feed the retail outlets. • Collaborated with company managers regarding product pricing, promotions, and markdowns. • Assessed the condition of shipped products upon arrival to meet quality standards. • Stayed abreast of market trends and anticipated consumer needs and purchasing habits. • Performed cycle counts on a daily basis to immediately spot errors and apply remedies. •Enhanced supply chain processes, strengthened planning procedures, organizing schedules and maintaining records. • Determined inventory goals, product stock and risk management objectives and oversaw techniques to maximize inventory. • Designed and implemented inventory management approaches observed in warehouses to facilitate product processing and meet client delivery deadlines and expectations. • Monitored KPIs to identify inefficiencies and risks. • Analyzed monthly sell reports

 Create purchase orders for current and forecasted demand.  Follow-up with suppliers to ensure purchase orders have correct price, freight charge, and delivery date.  Coordinate with suppliers in the event of an issue with quality and complete nonconformance reports  Follow-up with supplier on back-orders and notify operations of impacts to project ship dates.  Booking and coordinating shipments with the logistics team- Import & Re-Export (as per Inco terms)  Follow up on the shipping schedule from the suppliers to monitor the order status.  Keep track of all orders till delivery and issue the relative update reports to all concerned.  Ensure availability of shipping documents before arrival of the goods at destination.  Coordinate with the warehouse department to make sure that the shipment is received in full and in good quality.  Review supplier invoices with errors and coordinate a quick resolution.  Controlled air/ocean exports/import shipments under consolidation and truck loads (TL & LTL) domestically & Internationally. Knowledge of product registration for Middle East & South East Asia.

Procurement  Processing Purchase Orders, LPO's and other data as per the procedures set up in the Company's Systems through ERP (Oracle) and manually.  Receives and checking orders from Sales, Inventory department, branches in GCC and process the same for the Managing Director or Assistant Managing Director approval prior to submission of RPI/RFQ to supplier.  Responsible of communication in negotiating and coordinating orders & prices from the specific principals (suppliers from Italy, Germany, US), other agents and passing the information in such case for approval of the Managing Director.  Opening and making all types of Letter of Credit to a certain supplier's base on the agreed clauses and tenors. Sending alert to accounts department on confirmed orders to ensure timely payment.  Booking and coordinating shipments with the Forwarder- Import & Re-Export (as per Inco terms)  Follow up on the shipping schedule from the suppliers to monitor the order status.  Keep track of all orders till delivery and issue the relative update reports to all concerned.  Ensure availability of shipping documents before arrival of the goods at destination.  Coordinate with the warehouse department to make sure that the shipment is received in full and in good quality.  Working systematically on ERP for purchase orders/register, stocks and payments.  Opening, filing and keeping up to date Master File records in hard & soft copies for each supplier account. Filing and following Minutes of Meeting, Contracts and Agreement, Procedures with each different suppliers and other important documents.  Processes outgoing & incoming emails (Outlook) from Suppliers, Managing Directors, Department Heads and Branch Managers (Local & International).  Part of the Quarterly, Mid and Annual meeting with the suppliers along with the Managing and Assistant Managing directors by supplying report & other data.

Purchase, Material Planning, Transport Planning, Dispatch Planning, Production Planning, Store, Vendor Development

Production Planning:  Co ordinating production related tasks including plan, procure & control to achieve the planned periodic schedules of production line.  To make monthly production planning based on the demand plan.  To make weekly production plan in line with customers schedule.  Making production planning on the basis of customer requirement & material availability.  Monitoring of the execution of plan on daily basis. Material Planning:  Received orders from customers, sales persons and other affiliates and arrange the material as per their requirement.  Running MRP in ERP - AS400 systems. Manpower Planning:  Manpower Planning as per the production plan.  Optimizing man & machine utilization to achieve preset production targets. Dispatch Planning:  Co- ordination with logistics section to ensure the supplies of the different customers according to their requirement and schedules.  To ensure the availability of the ready material on the time to the customer. Customer Handling:  Received customer order’s at the customer end.  Providing orders confirmation with delivery date  Reply to the customer regarding their issue if any. Inventory Control:  Keeping of inventory level according to the pre defined stocking norms.  To ensure the accurate stock taking of all inventories (FG & WIP) on monthly, bi-monthly & weekly basis and taking corrective action in case of any discrepancies.  Inventory control through the using of method FIFO and etc. TEAM MANAGEMENT  Monitoring key processes to ensure achievement of objectives & timelines.  To give the best performance & maintain sound work environment for effective feed-back  Streamlining efforts for attainment of short and long term goals of the company taking into care the mission. .

MBA

Bachelor of Commerce