Oleeta Ruddock (Assoc. CIPD)

Employed as a Regional HR Advisor on the Jaguar Land Rover finished vehicle distribution compounds in the UK, travelling between 5 sites, mainly based in the West Midlands. Duties include: • Maintaining the Recruitment & Selection Process; producing job descriptions, CV searching/head hunting and interviewing (telephone and face to face). • Conducting Health & Safety Inductions for all new starters, including Health Questionnaires, Working Time Directive (48 hour opt out) etc. • Fulfilling the requested number of personnel/resource required across all sites on a daily basis. • Ordering, issuing and stock control of PPE, ensuring requirements are kept within budget. • Carrying out thorough Investigations in line with best practice, collating witness statements, investigation reports and gathering additional supporting documentation relevant to each case. Providing a non-bias judgement on evidence collated. Adhering to strict turnaround deadlines per case. • Chairing and supporting with Disciplinary and Grievances by leading a meeting, or minute taking and taking ownership of associated administration and outcomes. • Ensuring the HR database is utilised to record all daily activity, shift patterns and documents, so that accurate reports can be produced to show onsite activity. • Monitoring and managing Sickness & Absence trends. Ensuring all Return to Work interviews are conducted within 24 hours of a workers return. • Conducting Probation Reviews, including all associated administration. • Assisting the review and developing departmental systems, policies and procedures in order to comply with employment legislation and follow best practice. • Ensuring compliance with GDPR, including data received and held by the Human Resources department. • Preparing and recording weekly Payroll information accurately in order to minimise the number of incoming pay queries. Checking weekly timesheets and hours, making adjustments if necessary.

- Supporting approximately 100 nurseries based in the West Midlands region, in a wide spectrum of HR activities, including ER issues, Maternity, Paternity, Parental, Flexible Working, Disciplinary, Performance Management, Redundancy, TUPE and Absence etc - Working through a high level of casework to an exceptional standard - Assisting in maintaining the HR system/database - Analysing HR Reports for my division (West Midlands) to ensure that processes and procedures are being followed and exploring the areas of concern, putting in indicatives to support. - Providing proactive advice to Regional Directors and Managers in regards to HR matters, in a confident and knowledgeable manner ensuring consistency throughout my division. - Coaching managers on how to appropriately conduct HR related meetings in line with policies and procedures. - Collating all relevant information necessary and advising on outcomes/sanctions for disciplinary action, complying with employment legislation - Developing policies in line with legislative changes - Liaising with ACAS for conciliation purposes

Recruitment: Conducting face to face and telephone interviews Writing and posting job adverts on various job boards, social media and internally CV sourcing and selecting Booking and arranging interviews Liaising with selected recruitment agencies, fee negotiation and recruitment agency meetings New starter inductions, training and site tour Drafting up contracts, issuing all new starter documentation and change in terms and conditions documentation Issuing Occupancy agreements, contracts for services and zero hour contracts Employee Relations: Managing my own case work, conducting and supporting on Investigations, Discliplinaries, Appeal hearings and Grievances Advising employees and managers on company policy and procedure DBS and right to work checks Absence and lateness monitoring HR data reporting for Board of Directors Maintaining employee files, paperwork and database Long term sickness monitoring and Bradford Factor reports Making home visits, health reviews and occupational health referrals Probation reviews and appraisals Organising refresher training as appropriate e.g. First Aid, H&S, fire safety(every 6months) etc. Responding to and requesting references Payroll: Managing three different payrolls of approx. 500 employees, calculating all hours, overtime, piece rates, SMP, SSP and any ad hoc payments for hourly paid and salaried staff Setting up new starters for payroll Answering payroll queries and booking holidays Advising on holiday entitlements, OT rates, SSP, SMP etc Sending relevant documents to an outsourced payroll provider, P45/Starter Checklist (formerly P46), bank details etc

- Responding to reference requests and completing reference checks for all monthly paid new starters. - Maintaining and updating the HR system with information on new or existing colleagues. - Assisting with the review and development of HR admin processes. - Administer HR related documentation, such as offer letters, maternity/paternity, changes to contracts, recruitment paperwork etc. - Producing contracts for monthly paid staff and staff in the ROI stores, including all different grades. - Ensuring all right to work documents are verified and completing compliance checks. - Responsible for all ad hoc HR correspondence and mail merge documentation, such as Bonus Letters, Redundancy Consultation, Holiday Purchasing Scheme etc - Providing regular management information back into the HR function in order to identify areas for improvement. - Advising store managers and colleagues on HR processes and procedures via telephone and email.

- Administration processing for HR transactions relating to TUPE transfer employee lifecycle for the contract e.g. TUPE pack collation, validation of ELI, payroll submission etc - Completion of relevant security procedures and compliance activity including Right to Work. - Liaising with the transferring employees, HR Teams and Operational teams to obtain relevant information. - Daily contact and liaison with the TUPE Project Manager, HRBP and Operational teams. - Data gathering in support of TUPE out, and providing the data in Excel format. - Liaison and processing of information in relation to 3rd party providers of pensions, payroll services, benefits and printing. - Submission of all payroll related information to outsourced Payroll Provider - Maintaining an efficient and organised paper based filing system pending transfer to an online document management system - Ensuring all hard and soft copy personnel records are maintained and secure, complying with obligations under the Data Protection Act.