Nurul Nadia

PA Support ● Acted as the main contact person for IT department matters, assisted in communicating and disseminating messages on behalf of the CDO to the IT department ● Attended telephone calls and provided a bridge for smooth communication ● Managed the CDO complex calendar, including scheduling and attending meetings and prepared meeting minutes ● Assisted in preparation of presentations for the department meetings, management meetings or as needed ● Handled correspondence, proofread and vet documentation to ensure the information was accurate and up to the professional standard ● Greeting visitors at the reception desk to facilitate meeting preparations and ensure they are served with refreshments ● Followed-up and reminded the CDO of important tasks and deadlines ● Managed the CDO’s claims and arranged the CDO and IT team’s business travel arrangements including visas and accommodation ● Approved PR, PO and payment in SAP system on behalf of the CDO ● Provided efficient secretarial support to the CDO whilst maintaining confidentiality and interacting professionally with all levels of management and staff at all times ● Performed related duties and ad-hoc functions as assigned Department Support ● Handled daily operational matters, planned and organized the department activities for 50+ employees ● Represented the IT department for an interdepartmental meeting ● Managed and maintained filing system ● Safekeeping the confidential documents ● Prepared a presentation regarding the department budget proposal and tracked department spending –Actual Spending VS Approved Budget ● Organized IT department events ● Collaborated with the HR team to arrange recruitment for the IT department ● Liaised with the IT Managers and vendors for projects follow-up, timelines and deadlines ● Tracked internal and external IT Change Request and prepared Change Request documentation for the Audit purposes ● Fun Squad Team: IT Representative to organize company’s events

● Provided administrative and secretarial tasks for the MD, including maintaining his schedules and meeting or personal related. ● Screened phone calls, enquiries and requests, dealt with incoming emails and handled them when appropriate. ● Arranged the travel, visas and accommodation for both private and business trips. ● Organized and attended meetings and ensured the MD is well prepared for the meetings. ● Welcomed the visitors at all levels of seniority and liaised with the clients, suppliers or vendors and other staff. ● Carried out background research and presented findings, including producing documents, reports and presentations. ● Liaised with the personal driver and the bodyguard on the schedule for external meetings. ● Worked closely with the senior managers or directorial staff. ● Devised and maintained office systems, including data management and filing. ● Supported the MD in setting and driving priorities in daily operations, managed related tasks and issues within the organization. ● Ensured the strictest confidentiality of all produced. ● Attended other duties as instructed by the MD.

● Provided comprehensive administrative support to the Managing Director and Board of Directors (5 Directors). ● Organized the BODs’ calendars, meetings and appointments. ● Prepared the BODs’ personal and business trips, travel, visas, accommodation and claims. ● Assisted the MD in personal matters such as households, maids, personal banking etc. ● Informed the personal drivers the BOD’s weekly and monthly schedules and trips. ● Set up the board meeting, arranged lunch and tea time with the tea lady and their drivers. ● Attended various meetings and prepared meeting minutes with the MD or BODs. ● Maintained and protected operations by keeping information confidential. ● Handled executives' requests and inquiries and performed miscellaneous tasks to support the MD and BODs.