Nicola Robbins

Subcontract / Procurement Officer @ BAE Systems Australia

About

I have extensive experience in coordinating and overseeing office operations with the focus of maximizing efficiency and productivity. I completed a Purchasing & Supply Certificate at TAFE and have developed my skills across contract management, tenders, logistics and purchasing. My experience falls under the areas of Business Administration, Project Development, and Contracts Management. I am qualified to manage administrative operations and driving office efficiency within fast-paced environments while ensuring adherence to budgets and deadlines. I am a highly organized and self-motivated professional with expertise in working from Managing different panels (Environmental and Engineering Services Panel) that each have specific operation rules, resolving Term and Conditions issues (payments terms, Limitation of Liability, warranty) and ensuring compliance with business governance, resolving supplier issues both system and non-system related. I can pick up new processes and systems quickly, managing stakeholders throughout the procurement process assisting our suppliers through the Ariba Network- Ibuy for Registrations, setup, and payments. I excel at prioritizing tasks, collaborating with management, and developing effective communication and organizational procedures. I can work independently and as part of a team solving problems and keeping them accountable to handle diverse business requirements. I am actively looking for an opportunity to work as a Purchasing Officer, Procurement Assistant, Administrative, and Personal Assistant

Country

Australia

City

Sydney

Industry

Government Administration

Skill

Purchasing, Contract Documentation, Procurement, Business Administration, Supply Management, Contract Management, Accounts Payable, Purchase Orders, Purchasing Negotiation, Government Procurement, SAP Products, SAP Ariba, Microsoft Office, Communication, Negotiation, Stakeholder Management, Teamwork, Problem Solving, Supplier Management, Management Contracts

Experience

Subcontract / Procurement Officer

BAE Systems Australia

2024-7 - Present · 2 yrs 3 mos

Extensive experience in defence logistics and support, with a strong track record in operations, Maintenace, in-service support, and sustainment

Procurement Officer

BAE Systems Australia

2022-1 - 2024-6 · 2 yrs 6 mos

Purchasing Officer

Transgrid

1998 - 2021-10 · 23 yrs

Sydney, New South Wales, Australia

• Review, consolidation, and administration of Contract Documentation. • Prepare, review, and consolidate specification documentation for distribution to the marketplace. • Negotiate strategies to deliver best procurement outcomes to ensure technically and commercially sound tenders are established prior to going to the marketplace. • Ensure tender package includes as a minimum Scope of Works, Basis of Quotation and Payment, Tender Evaluation criteria, OH&S and Environmental clauses and conditions, Details of Work, Terms and Conditions. • Management of TransGrid’s tender and quotation opening process and tender evaluation, ensuring probity is always maintained. • Review tender/offer submissions, documenting quotes in evaluation matrices and processing commercial input in line with Supply Management procedures. As part of the process, it also involves seeking both Commercial & Technical clarifications from tenderers. • Manage supplier relationships and successful execution of purchase orders through to invoice payment. Accounts Payable Officer * Resolving issues with invoices, including pricing, mismatches and goods receipting of purchase orders * High volume invoice processing and matching * Reconciliation of supplier accounts * Managing supplier queries and disputes of invoices

Purchasing Officer

Electricity Commission of New South Wales

1995 - 1998 · 3 yrs

Sydney, New South Wales, Australia

Administrative Officer - Payroll

Pacific Power

1995-1 - 1995-12 · 1 yr

Sydney, New South Wales, Australia

• Liaise with all Pacific Power employees and outside organisations in respect to payroll deductions. • Advise and assisted employees regarding deductions. • Amend payroll records as required. • Handle all payroll matters for termination employees. • Process various employee applications, maternity leave, sick leave, annual leave, among others. • Perform various clerical functions as required. Achievements: • Being promoted from Office Assistant to Administrative Officer responsible for accounting (accounts payable and payroll). • Performed secretarial functions for legal personnel and liaise with external solicitors and barristers.