Nancy D'souza

Nancy D'souza

Administrative Business Partner @ BlackRock

About

A highly accomplished Executive Assistant with over 20 years of extensive experience in managing and supporting C-level executives within dynamic and fast-paced environments. My professional journey spans across India and the UK, in diverse industries, giving me a unique global perspective and a deep appreciation for cross-cultural collaboration. During my role as an Administrative Assistant at BlackRock Services India, my mission has been to facilitate smooth and efficient operations by managing complex schedules, coordinating travel arrangements, handling confidential correspondence, and ensuring seamless communication between executive offices and internal departments. I thrive on challenges, maintaining a focus on delivering high-quality results even when juggling multiple priorities under tight deadlines. In addition to my executive support responsibilities, I have also managed key HR functions including payroll data management, leave record maintenance, and policy updates. This experience has given me an in-depth understanding of the critical link between supportive administrative systems and overall organizational efficiency. What sets me apart is my commitment to going above and beyond in my role – I don't just coordinate, I contribute. I bring a proactive mindset and a commitment to continuous improvement, always seeking ways to streamline processes and increase productivity. My aim is to ensure that executives can focus on their strategic priorities while I take care of the details. Having previously worked with P&O Cruises, UK, I have gained invaluable international experience and understand the demands and nuances of working in multicultural environments. This international exposure, coupled with my comprehensive administrative skills, positions me perfectly to provide exceptional support within international market. Let's connect if you are seeking an Executive/Administrative Professional who is committed to excellence, displays initiative, and excels in high-pressure situations. I am excited to bring my skills and experiences to support visionary leaders in navigating their path toward achieving organizational objectives.

Country

India

City

Mumbai

Industry

Financial Services

Skill

Memos, Team Coordination, Document Preparation, Copy Typing, Client Relations, Calendaring, Business Coordination, Audio Conferencing, Travel, Catering, Team Management , Administrative Assistance , Employee Relationship Management , Multicultural Awareness , Document Management , Client Management , Human Resources Administration , Research and Analysis , Executive Support , Budget Management

Experience

BlackRock

Administrative Business Partner

BlackRock

LinkedIn
2019-1 - Present · 7 yrs 9 mos

Goregaon

Executive Support: Administrative duties for MDs: scheduling, expense reports, confidential correspondence Assist in travel arrangements: itineraries, agendas, documents for meetings Coordinate & enforce schedules, ensuring respect for commitments & appointments Facilitate communication between MD, Team, Board members, staff regarding Director's initiatives Oversee concerns directed at MD, determine appropriate responses Serve as conduit between MD's office and internal departments Keep MD & Team informed about upcoming commitments & responsibilities, monitor emerging issues Cultivate crucial relationships, manage special projects Handle critical deliverables, including drafting letters and correspondence Manage multiple priorities, ensure prompt completion of projects Maintain up-to-date bio of MD and Team, respond to requests for materials Support and Liaison: Primary administrative contact for MDs, aid in travel, accommodation, meal planning Uphold strict confidentiality in interactions with board members Ensure compliance with board-related bylaws Document & take minutes of meetings Aid in organizing agenda for senior management team meetings, off-site and staff gatherings Collaborate with other EAs across locations, assist in visitor management & meeting coordination Client Management: Draft internal proposals Oversee preparation and management of contracts/agreements Coordinate review of all office systems for efficiency and development Staff Management: Arrange individual reviews, appraisals, and mentoring sessions Oversee collection and management of payroll data Maintain employee leave records Update Staff Handbook and company policies Perform HR tasks like drafting employment contracts General Office Support: Execute daily operations Coordinate filing & updating of business documentation Oversee expense claims, record supplier invoices Manage office stationery & supplies Engage with service providers, including IT

IDFC Bank

Secretary to Chief Operating Officer

IDFC Bank

2018-11 - 2019-1 · 3 mos

BKC Mumbai

IDFC Bank

Secretary to Head – Commercial Banking

IDFC Bank

2015-2 - 2018-10 · 3 yrs 9 mos
Merck Serono India

Associate – Medical & Commercial Development

Merck Serono India

2013-9 - 2015-2 · 1 yr 6 mos

Mumbai Area, India

Network18 Media & Investments Limited

Confidential Secretary – HR

Network18 Media & Investments Limited

2011-8 - 2013-9 · 2 yrs 2 mos

Mumbai Area, India

P&O Cruises

Ship Secretary – Deck Department

P&O Cruises

LinkedIn
2005-7 - 2010-3 · 4 yrs 9 mos

United Kingdom

3 Global Services

Associate – Customer Service

3 Global Services

2003-10 - 2005-3 · 1 yr 6 mos

India

Franklin Templeton Asset Management

Secretary – HR & Admin

Franklin Templeton Asset Management

2002-2 - 2003-10 · 1 yr 9 mos

Mumbai Area, India

Phoenix Technosystems Ltd

Administration Assistant and Personal Secretary to MD

Phoenix Technosystems Ltd

2001-9 - 2002-2 · 6 mos

Education

University of Mumbai

University of Mumbai

LinkedIn

Psychology & Sociology

Nancy D'souza's Contact Information

Email

******@***.com

Phone

(**) *** ****

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